Harvard University Alumni Affairs Professional in Cambridge, Massachusetts
43405BRAuto req ID:43405BRLocation:USA - MA - Cambridge Business Title:Assistant Director, Clubs and Shared Interest Groups, HAA Clubs and SIGs OfficeSub-Unit:------------ Salary Grade:057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:
A college degree at an accredited institution and a minimum of 4 years of relevant work experience in a university setting.
Must be able to recruit, motivate, train, and manage staff and volunteers.
Supervisory experience and demonstrated capability for project management required.
Some evening and weekend work is required as well as 10-15 days of travel.
Position requires a professional whose background is characterized by initiative, leadership, creative energy, and well-refined organizational skills. Ability to work well under pressure, both independently and as part of a team is essential.
Must be able to work well with a wide variety of personality types. Must have strong diplomatic skills and experience managing complex and nuanced situations.
Proven track record in event planning and volunteer management required. Strong meeting management and marketing skills desirable.
Experience working with computer systems and relevant social media tools required, including knowledge of Microsoft Office (including, but not limited to Word, Excel, Outlook, and PowerPoint), Facebook, Twitter and LinkedIn.
Must have sound understanding of financial management.
Job occasionally requires standing for long periods of time and the ability to lift and carry heavy objects.
The Assistant Director is responsible for the development, oversight, and management of the Clubs and SIGs content-driven programs, including, but not limited to, the HAA Speakers Bureau Program; and events for the University President, Provost, Vice Provost and other high-level administrators in Canada and in the US, west of the Mississippi, Identifies opportunities for/strategies to improve and expand these programs. Responsible for working with the Senior Associate Director to manage the annual Alumni Leadership Conference. Oversees HAA Shared Interest Groups (SIGs) once they are approved and leads the re-approval process for these groups. Serves as the department’s liaison to Harvard Athletics, and serves as a resource to other Harvard schools and departments regarding HAA Clubs and SIGs, best practices, and volunteer leadership development. Supervises a staff assistant. Other duties, as assigned.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department’s mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University’s fundraising efforts.
Harvard University Benefits Package
Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year’s Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year.
Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Department:Harvard Alumni AssociationPre-Employment Screening:Education, IdentityJob Function:Alumni Affairs and Development Duties & Responsibilities:
Manages the HAA Speakers Bureau program. Receives incoming requests from Clubs and SIGs, identifies and recruits new faculty for the program, develops strategies to increase faculty involvement. Serves as the point person and liaison to faculty across the University and AA&D departments. Attends and participates in internal faculty coordination discussions, representing the interests of Clubs and SIGs team and the HAA.
Provides expertise in alumni volunteer management and leadership development to assigned Clubs & SIGs. Manages assigned Clubs in the western U.S., and Canada on HAA initiatives, and works with the Director to develop organizational capacity, strengthen leadership, share best practices, create innovative programming, and deepen connection with the University. Responsible for the onboarding of assigned Clubs/SIGs onto the web tools offered by the HAA. Works on periodic regional conferences to help build community amongst volunteers to strengthen and grow our Clubs and SIGs and further develop their leadership.
Manages annual HAA-sponsored President, Provost, Vice Provost, and faculty-related events with SIGs and with Clubs in Canada and in the US, west of the Mississippi. Includes working independently to coordinate logistics with local Club and SIG leaders, establishing timelines, overseeing marketing and budget, writing speaker briefings, collaborating closely with Development and Events team colleagues on events and overall faculty coordination, overseeing the registration process and other event management responsibilities.
In conjunction with the Director and Senior Associate Directors, establishes and maintains collaborative relationships with colleagues throughout the University, and work to build University-wide engagement amongst alumni through the Clubs and SIGs network. Identifies opportunities for collaboration, including liaising with alumni affairs, development office, and Harvard Athletics colleagues to plan events that showcase faculty from each school, highlighting volunteer opportunities for alumni within the Club and SIG network, and developing marketing materials and social media strategies to promote University-wide engagement.
Plans, in conjunction with Senior Associate Director, the annual Alumni Leadership Conference (ALC) for Club and SIG officers. Identify and recruit faculty speakers for the ALC, identify moderators and panelists, hold conference calls in preparation of the conference, answer questions and being knowledgeable about the program.
Independently manages the HAA SIGs once they are approved, including general volunteer management and marketing for reunion events during Commencement time. Oversees the staff assistant who handles inquiries and requests for SIG-related alumni lists, broadcast emails, and event reunion postings. Coordinates the re-approval process for all SIGs, working closely with Directors and the Senior Associate Director. Works with SIG leadership to execute reunions and participation in HAA-led topic-focused weekends.
Manages activities of the subcommittees of the Clubs and SIGs. Acts as staff liaison to assigned Clubs and SIGs committee, responsible for working with co-chairs to develop the charter and set agenda, determine deliverables, advance the work of the subcommittees in between Board meetings, and disseminate relevant information to all members of each subcommittee.
Manages a support staff person: provides guidance and support for projects, establishes annual objectives, conducts annual performance planning and review process, and fosters career development.
The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
School/Unit:Alumni Affairs and Development EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.