Harvard University Program Administrator in Cambridge, Massachusetts

Auto req ID 42535BR

Business Title Program Administrator

School/Unit Faculty of Arts and Sciences

Sub-Unit ------------

Location USA - MA - Cambridge

Job Function General Administration

Time Status Part-time

Schedule 17.5 hours per week.

Monday-Friday, 3.5 hours/day -- flexible hours.

Must be able to work evenings and weekends as needed.

Department Mathematics

Salary Grade 056

Union 00 - Non Union, Exempt or Temporary

Duties & Responsibilities

This person will, in conjunction with the Freshman Dean’s office and Admissions Office, and with the help of the Math Placement Exam, be in charge of

(i) outreach and appropriate publicity for the ESP (ii) making targeted invitations to students (iii) establishing and implementing the application process (iv) selecting students

Throughout the term:

  • Will meet every student in an advising/mentoring role and will help match students with an academic freshman advisor in the preceptor group. Will help coordinate holistic mentoring and advising.

  • Will design and implement cohort-building activities. This includes making arrangements for group meals, inviting faculty visitors to talk with students, and coordinating outings.

  • Will pair older students with incoming freshmen as mentors and figure out, in conjunction with the deans, a good plan for our upperclassmen in terms of advising and staying abreast of opportunities.

  • Will work on helping with and administer assessment measures (designed in conjunction with Bok Center assessment specialists)

  • Will compile annual reports on the ESP program

  • Will coordinate public service work for our scholars.

  • Will work on the administrative aspects of the summer component of the program: budgets, funding, and summer program organizational logistics. In the future this will involve supporting the Program Director submitting a Program Proposal Packet.

    Become a liaison for the ESP program to the many offices at Harvard and help align resources and opportunities for students.

  • Helping our upperclassmen connect with advice and research opportunities

    Basic Qualifications Bachelor's Degree and 3+ years related professional work experience in an academic environment with diverse population required.

    Additional Qualifications Excellent interpersonal and verbal/written communication skills; attention to detail and accuracy required; demonstrated ability to use tact and discretion; superior customer service skills; ability to work both independently and collaboratively across the organization.

Must be able to work evenings and weekends as needed.

Additional Information All formal offers will come from FAS HR.

Please note this position is a term appointment to end on June 30, 2020.

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EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.