Harvard University Senior Sponsored Research Officer in Cambridge, Massachusetts
Auto req ID 42862BR
Business Title Senior Sponsored Research Officer
School/Unit Harvard Medical School
Location USA - MA - Boston
Job Function Finance
Time Status Full-time
Salary Grade 057
Union 00 - Non Union, Exempt or Temporary
Job Summary Independently prepare, negotiate and manage a full array of sponsored research awards. Provide recommendations for the use of financial resources.
Core Duties Oversee such pre-award areas as: funding, searches, proposal submission, document tracking and reportingMay act as signatory for the University, to endorse, negotiate, and/or accept grants and awardsMay function as a subject matter expert and/or project leadEvaluate pre- and post- award research administration procedures, recommend improvementsPerform complex post-award activities including award approval and set up, analysis and reporting and long range financial planningProvide technical advice for and problem resolution for a school/unit financial community on research administrationAct as the department representative at the School/University levelEnsure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations
Additional Responsibilities The Department of Genetics at Harvard Medical School seeks a talented and enthusiastic individual to join our largest research lab as a Senior Sponsored Research Officer (SSRO). As a manager of sponsored and research projects, this individual will administer pre- and post-award aspects of a large and complex portfolio for a prominent senior faculty member with funding sources ranging from NSF, DoD, DOE, NIH, ONR, DARPA and other federal and private sources. The individual in this role will work directly with the PI, George Church, and his lab to create and submit proposals, create budgets, authorize and approve expenditures, review of monthly, quarterly and annual financial reports, forecast financial scenarios, and make sound recommendations for spending plans. The SSRO may also be expected to participate in sponsor update and kickoff meetings, to present financial data to sponsors and to function as a member of a given project team when required. The Senior Sponsored Research Officer will work independently in a large research lab environment, but will work closely with the Genetics Business Office and be expected to participate in special projects to support the Business Office and Department. Will provide an outstanding level of customer service to a broad customer base on a wide range of very complex pre- and post-award, sponsored and compliance issues. S/he will provide a management-level liaison with other university offices, the financial offices of relevant HU departments as well as other universities connected to the lab’s research programs, and with industrial biotech interests. Will work closely with colloaborators on funding opportunities and joint ventures. The pre-award responsibilities for the SSRO position include identifying and disseminating funding opportunities, proposal and budget creation and development, application submission, and liaising with the HMS Sponsored Research Administration, the Office of Sponsored Programs, the Office of Technology Development on industry sponsored research agreements, as well as collaborators at other academic and start-up institutions. Post-award responsibilities include overseeing and managing funds and communicating with the lab. Will work closely with the lab and department on the monthly expenditure reconciliation, interpreting and applying financial and compliance-related policies, ongoing monitoring of special terms and conditions, and preparing financial updates for Principal Investigator, sponsors, the department and Harvard central offices. In addition, the other duties include preparation of agreements, and drafting of other research related documents (billing agreements, etc.). The candidate will also update personnel funding and will work the PI to determine funding. In addition, the candidate will work with the PI on all effort certifications. This position will use a high degree of judgment and problem solving skills to communicate and apply Department, University and sponsor guidelines throughout the sponsored project life cycle. The individual will be working closely with Genetics and Wyss Institute staff, post-docs, and students, as well as other HMS departments and University administration offices -- requiring excellent written and verbal communication skills.In addition, the SSRO will be responsible for the coordination and submission of research protocols with relevant institutional compliance offices for PI lab. Will contribute to the development of lab-specific procedures and policies, both financial and operational. Works closely the Department’s Research Operations Manager to ensure research space is used and managed appropriately. The SSRO will supervise the administrative coordinator, assist in the onboarding of all lab personnel and will manage the recruitment and hiring of summer students.Other duties as required.
Basic Qualifications Bachelor’s degree or equivalent work experience requiredMinimum of 5 years’ relevant work experienceAdvanced knowledge of sponsored research regulations
Additional Qualifications MBA preferred. Working knowledge of the federal circulars (2 CFR 200), FAR; NIH policies and procedures; NSF policies, procedures and FASTLANE; and current issues in sponsored research administration. Familiarity with federal and procurement-type contracts is a plus. The ideal candidate is self-directed, can prioritize duties and meet multiple deadlines. Need to be able to use a high degree of judgment; and need to be able to make sound independent decisions. Attention to detail and ability to multitask is required. Strong written and verbal communication skills. Need to be able to work independently with minimal supervision, and handle complex and confidential information with discretion. Strong computer and/or analytical skills. Desire and aptitude to learn complex data query tools required. Customer service focus required.
Working Conditions Work is performed in an office setting
Pre-Employment Screening Education
EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.