Harvard University Use-of-Name Policy Advisor in Cambridge, Massachusetts

Auto req ID 42074BR

Business Title Use-of-Name Policy Advisor

School/Unit University Administration

Sub-Unit Office of the President and Provost

Location USA - MA - Cambridge

Job Function General Administration

Time Status Full-time

Schedule Mon. - Fri. 35hrs./wk.

Department Harvard Trademark Program

Salary Grade 056

Union 55 - Hvd Union Cler & Tech Workers

Duties & Responsibilities Position Overview:This position reports into and works in conjunction with the Senior Policy Advisor in the administration of Harvard University’s use-of-name policies and guidelines. Harvard is a diverse and highly decentralized academic community and, therefore, well-honed experience in the arena of policy (or comparable) administration is essential for success in this position. Principal Duties and Responsibilities: Conducts Use-of-Name Reviews and Assessments:Reviews and analyzes confidential, and at times, highly sensitive, use-of-name inquiries from members of the Harvard community and from external parties that have business relationships with Harvard;Ensures that resulting assessments are in accord with the University’s use-of-name policies and guidelines, as well as established practices;Issues written determinations based on those assessments.Assists the Senior Policy Advisor with the following:Advising members of the Harvard community on the resolution of use-of-name matters and educating members on the application of the University’s use-of-name policies and guidelines to those matters;Identifying, developing, and implementing strategic initiatives and process improvements related to the effective administration of the policies and guidelines;Training and advising the use-of-name representatives for Harvard’s schools on the application of the use-of-name policies and guidelines to school-related use-of-name matters;Developing policies and guidelines that support, supplement, and clarify the University’s use-of-name policies, for consideration by the Trademark Program’s Executive Director and the University’s Trademark Policy Committee.Manages the Trademark Program’s use-of-name email account and use-of-name inquiries from other sources: Intakes and triages all inquiries, providing referrals to other University departments and units as necessary;Acknowledges use-of-name inquiries from both internal constituents and external parties;Conducts preliminary reviews of inquiries (including requests for third-level Harvard domains and general @harvard.edu email aliases);Maintains the Trademark Program’s use-of-name records in the email account.

Basic Qualifications Candidates MUST meet the following basic qualifications in order to be considered for this role.Bachelor’s Degree with a minimum of 3 years of comparable experience, in academia and/or at Harvard. Computer proficiency in word-processing, data entry, spreadsheet and database software knowledge and experience.

Additional Qualifications Strong critical thinking and problem solving skills;Exceptional oral and written communication skills;Aptitude for learning complex policy-based concepts and administrative procedures and applying them to new situations and projects;Ability to independently gather data, compile and organize information, and prepare assessments;Capacity to work effectively with internal constituencies and external parties that have relationships with Harvard;Ability to handle confidential and at times, highly sensitive, information with discretion;Flexibility and capacity to respond calmly and professionally in stressful situations;Ability to work independently, as well as part of a team;Sense of humor!Please note that candidates invited for interview will be expected to provide two writing samples. Finalists are required to complete a writing assignment.

Additional Information Cover letter required.

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EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.