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University of Massachusetts Amherst Deputy Director of University of Massachusetts Amherst Fine Arts Center in Amherst, Massachusetts

Deputy Director of University of Massachusetts Amherst Fine Arts Center

Apply nowJob no:505652

Work type:Staff Full Time

Location:UMass Amherst

Department:Fine Arts Center

Union:Non-Unit Exempt

Categories:Executive

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

The Fine Arts Center seeks to engage and inspire the campus and regional communities in the arts through a broad array of exemplary performances, exhibitions, and educational programs. Since its founding in 1975, the UMass Fine Arts Center has been a central force in the cultural, social and academic life of the University, the Five College campuses, and the Pioneer Valley of Western Massachusetts. The Fine Arts Center's combination of educational, visual, and performing arts programs not only makes us unique, but provides affordable access to high quality arts programming that advance knowledge and improve lives.

Job Summary

Reporting to the Director, of the Fine Arts Center (FAC), the Deputy Director will provide a strong day-to-day leadership presence for all staff. The Deputy Director will oversee and continuously develop the internal organizational processes, systems and infrastructure, with the goal of supporting organizational growth. This person will be responsible for the oversight of administrative and financial systems including finance, accounting, information technology, human resources, marketing/communications, physical infrastructure and operations.

Essential Functions

Strategic Planning:

  • Work directly with the Director to advance the strategic goals of the FAC.

  • Lead annual strategic planning process for the FAC by acting as a project manager and ensuring alignment with the Director and leadership team.

  • In partnership with the Director, ensure that the FAC’s office culture aligns with UMass and the Fine Arts Center’s values.

  • Identify areas where department heads should direct their focus as well as metrics for success.

Finance and Budgeting:

  • Direct, oversee and implement all financial and business matters associated with the FAC.

  • Plan, administer, and evaluate the total FAC financial process for state, non-state, revenue-based trust funds, grant and gift accounts.

  • Develop long-range and current fiscal year budgets, accounting systems, internal management reports, and periodic financial statements for the use of the FAC’s Director, Boards, Program Directors, corporate and individual patrons, granting organizations, and the University’s central administration.

  • Serve as liaison to the Office of Grants and Contracts in the administration of grants. Assist Department Heads with the development of proposals. Process and track grants proposals. Prepare expense transfers and finance reports on all grants. Provide financial analysis to granting authorities.

Human Resources:

  • Direct, oversee and implement all HR-related functions for the FAC.

  • Participate in discussions related to Fine Arts Center staff planning and resource allocation.

  • Serve as the secondary liaison to campus Labor Relations Office. In partnership with Director, manage compliance with collective bargaining provisions. Assist supervisory staff with conducting informal meetings to resolve grievances and employee complaints. Conduct investigations when needed.

  • Facilitate professional searches by drafting position descriptions, posting jobs, outlining interview processes, screening candidates, negotiating offers and processing personnel actions.

  • Provide new employee onboarding and professional development.

  • Oversee regulatory and legal compliance.

  • Develop and implement retention strategies.

  • Mentor, coach, and act as a visible sounding board and resource to staff.

  • Work with senior management to establish staff performance and development goals, assign accountabilities, establish priorities, conduct annual performance appraisals and administer salary adjustments.

Operations:

  • Oversee risk management and legal activities such as, letters of agreement, contracts, leases and other legal documents.

  • Direct, oversee and implement all FAC purchases, including equipment purchases for smooth operations of all FAC facilities.

  • Ensure appropriate business insurance in the areas of procurement, monitoring and managing.

  • Ensure the ongoing maintenance and updating of information systems and infrastructure.

  • Oversee operational functions for the FAC’s offices; ensure smooth daily operations of physical spaces and equipment.

  • Upgrade and implement an appropriate system of policies, internal controls, accounting standards and procedures.

  • Maintain continuous lines of communication, keeping the FAC Director informed of all critical issues.

  • Provide effective and inspiring operational leadership to the work of the FAC by developing a broad and deep knowledge of all programs.

Project Management:

  • Oversee large, often cross-functional, organization-wide projects or initiatives; bring together important stakeholders and help drive decisions.

  • Research, perform bench-marking, analyze data, and make recommendations regarding projects.

  • Propose the creation of new systems and processes to streamline operations and increase efficiency and reliability.

  • Ensure the involvement of department heads in project or decision-making processes where their input and authority are most needed.

Reporting:

  • Manage the FAC's organizational reporting and monitoring.

  • Manage financial and reporting activities in compliance with state and federal regulations and industry terms and conditions.

  • Prepare budget forecasts and analyses of budget trends.

  • Help determine key performance indicators and update dashboards as needed.

Communications:

  • Manage internal and external communications. Partner with and represent the FAC Director as primary liaison with internal and external partners on a daily basis.

  • On behalf of the Director, work closely with the communications, marketing and development teams to deliver consistent FAC brand messaging.

Other Functions

  • Act in an executive capacity as an extension of the Director and on the FAC’s behalf, as needed.

  • Perform other duties as assigned.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Master’s Degree in Business/Public Administration, Accounting or related field.

  • Ten years of experience in general administration and finance management.

  • Previous supervisory experience, preferably with a diverse, highly skilled staff.

  • Demonstrated experience in financial management and accounting.

  • Experience with organization development and human resources management.

  • Success seeing beyond the numbers, identifying trends and new possibilities.

  • Experience with audit, legal compliance, budget development.

  • Ability to exercise judgement and discretion in applying organizational policies.

  • Excellent interpersonal and team skills.

  • Proven effectiveness managing others, empowering them to make decisions.

  • Excellent judgment and creative problem solving skills including negotiation and conflict resolution skills.

  • Outstanding communications skills, both written and oral.

  • Demonstrated resourcefulness and sound judgment.

  • Ability to be a hands-on manager and lead by example.

  • Ability to multitask while maintaining vigilant attention to details.

  • Technologically savvy, with experience overseeing information technology staff and vendors.

  • Experience in project development and management.

  • Experience effectively communicating key data, including presentations to senior management, the Board or other outside partners/influencers/clients.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

  • Administration experience in a performing or visual arts field.

  • Experience working in a unionized and/or higher education environment.

Physical Demands/Working Conditions

Typical office environment.

Work Schedule

Varies; required to work some nights and weekends.

Salary Information

Level 30

Exempt Salary Ranges

Special Instructions to Applicant

Please submit a cover letter, resume, and contact information (phone and email) for three professional references by August 10,2020 for priority consideration. Applications will be accepted until the position is filled.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised:Jun 2 2020Eastern Daylight Time

Applications close:

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