Boston University ASSISTANT DIRECTOR, OPERATIONS, Enrollment and Student Affairs in BOSTON, Massachusetts
About the Role
Boston University Office of the Vice President for Enrollment & Student Administration (ENSA) seeks an Assistant Director of Operations. The Assistant Director of Operations is responsible for programmatic and administrative support to ENSA’s senior leadership team and HR & Finance team. This role trains new administrative employees on payroll and procurement, supports with grant oversight for College Advising Corps, provides administrative support to the Student Information System (SIS) renewal project, and conducts ENSA programming to further University goals related to student recruitment, retention, and graduation. This position acts as a resource for ENSA employees regarding policies and procedures related to sourcing and procurement, payroll/timekeeping, accounts payable, and human resource transactions. The Assistant Director of Operations handles escalated calls and e-mails from students, parents, and other constituents. The role reports to Executive Assistant to the Vice President & Associate Provost for Enrollment & Student Administration.
The Assistant Director of Operations works closely with senior leadership within ENSA, key campus partners including the Dean of Students office and central Human Resources, and other executive assistants within the university.
The Assistant Director’s primary duties include:
Managing the administration of grant efforts for the unit
Monitoring and reporting on the status of the OFA budget;
Assisting ENSA staff regarding weekly student payroll, and providing primary oversight for weekly student payroll;
Assisting the Executive Assistant to the VP in handling the reporting and resolution of unit/building facilities, custodial, maintenance, office furnishing, and equipment needs;
Providing direct executive support in composing and editing correspondence, communications, presentations, and reports to students, faculty, administration, and external entities; maintenance of confidential records; miscellaneous research assignments; calendar maintenance; scheduling, planning and travel planning;
Supporting general communications, including updates to presentations, websites, and other venues;
Conducting, designing, and analyzing survey-based research and other forms of research and;
Managing the SIS Renewal Program calendar and email inbox responding to related correspondence and collecting and disseminates information to appropriate parties.
About the Organization
Boston University Enrollment & Student Administration’s mission is to enroll and retain students and support their intellectual, personal, and professional development through excellence in service and advocacy.
Across the 11 departments of ENSA, we are dedicated to ensuring that our policies, practices, and services meet the needs of an increasingly diverse University community of students, families, faculty, staff, and alumni. We do so through a lens of respect, and a commitment to encouraging the personal success and productivity of all employees. To read more about Boston University and our commitment to diversity and inclusion, please visit https://www.bu.edu/diversity/about/diversity-statement/
About Our Benefits
This position is eligible to work remotely up to two days per week. Boston University offers generous benefits including health insurance, dental insurance, life insurance, tuition remission, retirement plan, and paid time off.
A cover letter is required for consideration.
About the Candidate
A Bachelor’s degree and at least 3-5 years of experience are required for this position. We are seeking a candidate who:
Must have excellent organizational, project management, and time management skills;
Has exceptional writing, editing, and proofreading skills;
Has strong attention to detail;
Demonstrates an understanding and commitment to equity, diversity, and inclusion;
Is personable and works well with others from different backgrounds;
Is a self-starter with the ability to be proactive and follow through on projects independently;
Possesses strong analytical and problem solving skills
Is proficient in Microsoft Office and other university software such as Zoom and;
Can work well in a fast-paced environment.
Please note all newly hired staff and faculty will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement (https://www.bu.edu/hr/hr-covid-19-resources/vaccine-required-for-faculty-and-staff/) within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption ( instructions (https://www.bu.edu/hr/hr-covid-19-resources/upload-your-covid-vaccination-documentation/) ). For further information on the University’s response to COVID-19, please visit the COVID-19 Resources (https://www.bu.edu/buohc/covid-19/) site.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.