Boston University CENTER ADMINISTRATOR, College of Arts & Sciences, Center for Space Physics in BOSTON, Massachusetts
Provide administrative oversight and organization for SHIELD, a NASA funded science center comprised of roughly 50 scientists from multiple institutions.
Coordinate center activities, meetings, travel and reports.
SHIELD (Solar wind with Hydrogen Ion Exchange and Large-scale Dynamics), is a NASA DRIVE Center funded for 5 years. SHIELD has been awarded $15 million to continue advancing its breakthrough work in heliophysics, the study of how the sun influences and shapes the solar system. The grant will also support the teams efforts to diversify the field of space physics.
The Essential Functions:
Provide administrative support to run a large, geographically separated science center.
Work with the SHIELD Director Opher and Project Manager Richardson to maintain a smoothly running science center.
Interact with collaborating institutions to provide sub-contracts and receive progress reports.
Coordinate Center meetings: 1 center wide meeting at BU each year, 1 advisory board meeting each year, other meetings as needed. (e.g., Summer School; REU students).
Handle travel arrangements and reporting for SHIELD funded travel.
Organize SHIELD team meetings and SHIELD outreach webinars.
Handle budgetary tasks such as subcontracts.
Keep track of center requirements (NASA reports, etc.)
Coordinate CERIF funds related re-budgeting/distribution.
Handling purchases such a computers and publications.
Travel reports submitting for students, researchers and visitors; checking for compliance with university and sponsor rules (i.e. Fly America, insurance rules, per diem, etc.)
Grants administration- tracking spending in SAP and shadow system, projecting out future spending, personnel distributions, bi-annual personnel activity reports, working with PAFO to submit annual financial reports.
HR tasks hiring, re-hiring, raises, promotions, etc.
Update SHIELD web site with publications, seminar recordings, and outreach products such as testimonials.
A cover letter is required for consideration.
Bachelor's Degree required with 1-3 years of relevant work experience.
Able to provide organization for a large, diverse, and distributed center.
Able to collaborate with multiple institutions.
Flexibility to respond as the center evolves.
Able to organize one 50-person meeting and several smaller 10-15 person meeting each year.
Proficient in Word and Excel.
Organizational skills to manage and document multiple center activities such as 12 team zoom meetings/month, monthly webinars, and other outreach activity.
Please note all newly hired staff and faculty will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement (https://www.bu.edu/hr/hr-covid-19-resources/vaccine-required-for-faculty-and-staff/) within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption ( instructions (https://www.bu.edu/hr/hr-covid-19-resources/upload-your-covid-vaccination-documentation/) ). For further information on the University’s response to COVID-19, please visit the COVID-19 Resources (https://www.bu.edu/buohc/covid-19/) site.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.