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Boston University EXECUTIVE ASSISTANT, Enrollment, Undergraduate Admissions in BOSTON, Massachusetts

About the Role

Boston University Admissions seeks an Executive Assistant. The Executive Assistant provides high-level administrative support and manages special projects for the Associate Vice President for Enrollment & Dean of Admissions, the Director of Admissions, the Program Director for the College Advising Corps, and other members of the Admissions senior staff. The Executive Assistant also coordinates the planning and implementation of extensive and complex recruitment travel in the U.S. and abroad; schedules meetings, maintains calendars, and plans events; compiles data and produces reports and statistics in support of the admissions recruitment, selection, and enrollment processes; answers questions and resolves problems in response to written, email, and telephone inquiries; monitors and tracks departmental expenses for the Office of Admissions and assists with the quarterly budget reporting process; and prepares PowerPoint presentations for the Dean and Director of Admissions. Serves as a resource to guidance counselors, teachers, and parents regarding the intricacies of the college admissions process, and in the handling of sensitive information. Coordinates and assigns administrative tasks to other admissions staff and ensures appropriate staffing coverage and day-to-day functioning of the Office of Admissions.

The Executive Assistant reports to the Associate Vice President for Enrollment & Dean of Admissions but works closely with the Director of Admissions, the Director of the College Advising Corps, the entire Admissions staff, and the administrative leadership of ENSA. Additionally, it is important for the Executive Assistant to develop relationships with the administrative teams at each of the undergraduate schools and colleges as well as those in the offices of the University’s President and Provost.

About the Organization

Boston University Admissions is part of the Enrollment & Student Administration unit (ENSA). BU Admissions plays a critical role in ENSA's mission through the undergraduate recruitment, selection, and enrollment of BU's first-year and transfer classes.

Across the 11 departments of ENSA, we are dedicated to ensuring that our policies, practices, and services meet the needs of an increasingly diverse University community of students, families, faculty, staff, and alumni. We do so through a lens of respect, and a commitment to encouraging the personal success and productivity of all employees. To read more about Boston University and our commitment to diversity and inclusion, please visit https://www.bu.edu/diversity/about/diversity-statement/

Required Skills

A cover letter is required for consideration.

About the Candidate

A Bachelor’s degree is required for this position. We are seeking a candidate who:

  • Has 3-5 years of related experience;

  • Shows an established history of demonstrated initiative and effective problem-solving;

  • Has excellent interpersonal and communications skills;

  • Displays strong attention to detail and advanced organizational skills, and;

  • Demonstrates proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), database tools (as assigned), calendar management, travel management, and budget management functions.

    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We are a VEVRAA Federal Contractor.

Required Experience

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