New England Conservatory of Music Large Ensemble Manager in Boston, Massachusetts
New England Conservatory, an independent not-for-profit institution, is recognized internationally as a leader among music schools, educating and training musicians of all ages from around the world. With music students representing more than 40 countries, NEC cultivates a diverse, dynamic community for students, providing them with performance opportunities and high-caliber training by 225 internationally esteemed artist-teachers and scholars. NEC pushes the boundaries of making and teaching music through college-level musical training in classical, jazz, and Contemporary Improvisation. It offers unique interdisciplinary programs such as Entrepreneurial Musicianship and Community Performances & Partnerships that empower students to create their own musical opportunities. As part of NEC's mission to make lifelong music education available to everyone, the Preparatory School and School of Continuing Education delivers training and performance opportunities for children, pre-college students, and adults. NEC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status. New England Conservatory (NEC) has determined that the highest possible rate of COVID-19 vaccination offers the best assurance of safeguarding the health of all members of our community. Therefore, NEC is requiring all employees to receive the final dose of the COVID-19 vaccine by September 3, 2021. All newly hired employees at NEC must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. Additionally, all members of the NEC community are required to receive a COVID-19 vaccine booster by February 1, 2022, or within fourteen days of eligibility. For more information, please contact NEC Human Resources. JOB SUMMARY: The Preparatory School Ensemble Coordinator is responsible for managing all daily operations, scheduling, planning and personnel for NEC Prep’s Orchestras (YPO, YS, YRO, JRO, SCO, SRO, PSOs, STOs), Wind Ensembles (MYWE, MYWE CB, JR MYWE.) The Large Ensemble Manager acts as a liaison between students, families, conductors and the administration. The position supervises a team of work/study students and reports to the Preparatory School Associate Director. ESSENTIAL FUNCTIONS: • Manage operational, logistical, personnel and administrative support for Orchestras and Wind Ensembles. • Serve as administrative liaison and respond to inquiries from students, faculty, staff, prospective students, and others; Provide high-quality interaction with students and families while addressing their administrative and artistic needs. • Track student attendance and work with families, faculty, conductors and staff to resolve and approve absences requests. • Create and maintain accurate personnel rosters for ensembles; in conjunction with the Registrar, confirm that all students are appropriately registered for their ensembles. • Maintain accurate electronic and/or hard copy departmental files and records; update in-house databases to reflect most accurate contact information for families. • Manage comprehensive rehearsal and concert calendars. • Manage concert and rehearsal operations including room requests, stage diagrams, production forms, music and instrument needs. • Manage virtual ensemble needs including zoom setups. • Hire, track and support sectional coaches and ensemble ringers. • Prepare, produce and distribute ensemble schedules and handbooks along with schedule change memos, updates and concert memos to all students, families, sectional coaches and ensemble directors. • Coordinate ensemble recruitment to meet instrumentation needs. • Provide support for the fall and spring audition periods. • Hire, train, evaluate, and motivate work/study orchestra assistants. • Track and submit ensemble related payrolls; prepare payment vouchers for orchestra assistants, instrument ringers and sectional coaches. • Other duties as assigned QUALIFICATIONS: • Bachelor’s Degree required. • 1-3 years of relevant experience in arts management and/or ensemble management. • Strong interpersonal skills with a focus on high level customer-service. • Commitment to understanding of diversity, equity, inclusion and belonging (DEIB) challenges in education. • Strong computer skills including knowledge of Microsoft Office Suite and Outlook. • Good professional judgment, confidentiality and attention to detail. • Excellent communication skills, both written and verbal. • Capacity to manage priorities and workflow in a fast-paced environment. • Ability to work independently and as a strong teammate. • Strong Orchestra or Wind Ensemble musical background required. • Physical ability to setup and move equipment required. • Availability to work a Tuesday-Saturday schedule during the academic year and a Monday-Friday schedule during the summer; some evening concerts attendance required. BENEFITS: • 35 Hour Work Week • Medical Plans • Dental • Vision • Retirement Savings Account Annual Clery Report In accordance with the federal Clery and Campus SaVE Acts, New England Conservatory of Music (NEC) commits to providing all current and prospective students and employees with access to the annual Campus Security and Fire Safety Report. This report will provide the reader with a record of statistics regarding crimes that were reported in the NEC community during the previous three years as well as College policies and procedures, in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.This report may be accessed here View the report. A paper copy can be requested by contacting NEC's Director of Public Safety at 290 Huntington Ave, Boston, MA 02115.