Massachusetts Education Jobs

Job Details

Job ID: 5036526

Job Description

REPORTS TO: Assistant Director of Operations & Assistant Superintendent, Office of Health & Wellness

ACADEMIC/NON-ACADEMIC: Non Academic

POSITION OVERVIEW:

The Project Coordinator resides in the Office of Health & Wellness within the division of Academics of the Boston Public Schools, co-reporting to the Assistant Director of Operations and the Assistant Superintendent of Health & Wellness. The Office of Health and Wellness (OHW) is comprised of the following programs: Social Emotional Learning (SEL) Instruction, Health Education, Physical Education, Physical Activity, and Wellness Policy, Evaluation & Promotions. OHW works across departments to provide an array of interdisciplinary services and supports to Boston Public Schools including: professional development, tiered instructional coaching, assessment & data management, program evaluation support, resource development and selection. Target areas include technical assistance/implementation, marketing & communications, family engagement, and community partnership brokering & development. The Project Coordinator will serve as an integral part of office operations, supporting various projects, coordination of professional development and events, partner management, data tracking and communications efforts necessary to advance the office’s strategic objectives. The Project Coordinator will facilitate the work of the office required by the district as well as assist with activities across the various programs in OHW. The Project Coordinator will work independently and confidentially to support the Assistant Superintendent, as well as serve on cross-functional teams consisting of members from the Office. The Project Coordinator will maintain a smooth flow of communications and office functions, ensuring coordination and alignment across the Office of Health and Wellness.

RESPONSIBILITIES :

Administration Systems and Organizational Development

• Serve as the first point of contact for the Assistant Superintendent demonstrating excellent decision making skills and the ability to act as a gatekeeper to route inquiries to appropriate parties on appropriate timelines

• Provide high level administrative support to the Assistant Superintendent including effective management of a complex and detailed calendars and assisting with development of meeting agendas, note taking etc.

• Develop and oversee the Assistant Superintendent’s management systems including record keeping, meeting notes, agendas, archive management using Google Drive

• Research, prioritize, and follow up on incoming issues and concerns addressed to the OHW Team including those of a sensitive or confidential nature; determine appropriate course of action, referral, or response

• Develop and implement new initiatives and systems for continuous improvement within the Office; provide technical assistance to staff for new systems; ensure quality of systems through training and management

• Assist in identifying opportunities to develop and deliver professional development to department and district staff

• Work with other OHW departments to align work with the Office goals and priorities; contribute to planning and execution of Office-wide events, initiatives, and reports

• Contribute to other projects of Directors and staff who report to the Assistant Superintendent; perform other duties as assigned

• Lead on Ttracking office attendance and supporting other personnel related matters including hiring, on-boarding, ordering equipment, coordinating with BPS departments such as Office of Human Capital, Office of Instructional & Information Technology (OIIT), etc.

• S upport hiring by organizing the candidate screening process and communicating with candidates

• Manage office supply and technology needs at multiple building locations

• Lead coordination of all OHW employee travel arrangements and mileage reimbursements

• Support the five OHW Program Directors with inventorying, storage and distribution of curriculum materials to schools.

Grants, Financial & Data Management

• Work with program managers/directors to establish contracts, review bids for services and equipment, and monitor grant expenditures

• Implement and maintain spending plans for district and grant funds according to set timelines

• Responsible for grant and general budget oversight through utilization of PeopleSoft; produce various reports and spreadsheets to track expenditures and manage budget

• Assist in implementing improved procurement, budgeting and evaluation processes to increase the efficiency and effectiveness of the Office’s financial and data management systems

• Administer contracts and personnel forms;

• Submit requisitions, track purchase orders, and receive invoices and forms to ensure prompt payment to subcontractors and employees, across multiple OHW funding sources

• Compile, manage and maintain spreadsheets, graphs, reports based on data collected; and assist in grant and district monitoring requirements by providing reports as requested by the Assistant Superintendent

Marketing, Communications & Event Planning

• Prepare high quality products such as Powerpoint presentations, flyers, brochures, letters that are visually appealing and convey concise yet comprehensive information; across 5 OHW program areas

• Manage all content on OHW BPS web pages ; ensuring a compelling web presence

• Manage all operational tasks related to major events within OHW including the Wellness Summit, Winter Wellness,OHW All-staff meetings, and Staff Retreats etc.

QUALIFICATIONS - REQUIRED :

• Bachelor's degree or 3-5 years in administration

• Strong data and financial management skills; demonstrated experience in developing spreadsheets and reports/ database management (Excel, Google sheets)

• Proficiency with Word, PowerPoint and Publisher or Google applications; proficiency in developing/maintaining websites

• Very strong interpersonal skills, ability to develop good relationships and network with diverse staff and stakeholders ; strong written and oral communication skills

• Proven ability to analyze complex problems and propose appropriate solutions

• Strong ability to work as part of an active team, work simultaneously on multiple tasks and projects, prioritizing daily activities, and professionally represent division to partners both within and outside of the BPS

• Current authorization to work in the United States

• An understanding of and commitment to gain greater understanding of what is necessary for an urban school system to enjoy continuous improvement in an increasingly complex and competitive environment.

• A deeply held and unyielding belief in the overarching mission of public education.

QUALIFICATIONS - PREFERRED :

• Knowledge of or experience with PeopleSoft

• Knowledge of or experience with grant administration

• Experience in office coordination in a large organization

• Experience working in or with schools/districts

• Familiarity with Boston and Boston Public Schools

  Terms: Managerial, B31 $ 84,424

  The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, employment, or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.

Position Type: Not provided

Positions Available: 1