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Boston University RESEARCH ADMINISTRATIVE ASSISTANT, School of Medicine, Genetics, Molecular Medicine in BOSTON, Massachusetts

Provide a high level of administrative support and program management for the Trans-disciplinary Training Program in Addiction Science. As the administrative assistant, responsibilities include but are not limited to answering the phone and greeting visitors, supporting the faculty, staff and students, manage daily activities such as supply orders, facilities and equipment, handle sensitive and confidential materials, document meeting minutes, maintaining the teaching, laboratory rotation, and clinical module schedules and act as the liaison between students and faculty. On a programmatic level, responsibilities include preparation and implementation of students’ recommendation letters, facilitate advisor meetings and general administrative duties.

This position must demonstrate a willingness to assist a diverse community and take on other responsibilities as they occur.

Required Skills

A minimum of a B.A/B.S or equivalent and 1 work year experience. Must have professional work ethic, positive and friendly attitude; be willing and able to perform multiple tasks that require considerable judgment, tact and understanding of the organization’s procedures, especially on confidential matters; must be willing to learn and adapt to office environment. Familiarity with the BUMC/ BU environment is desired, as well as efficiency in time management, organization, accuracy and attention to detail, especially in preparing and verifying important documents. Skill requirements: Must be proficient in Microsoft Word, Excel and PowerPoint; website maintenance is desirable. Familiarity with Blackboard, Doodle, and Survey Monkey are preferable. Excellent writing and editing skills, as well as good interpersonal skills. Dependability is expected, as well as flexibility during events. Must demonstrate excellent customer service abilities and be able to adjust to individual needs of students, staff and faculty.

Please note all newly hired staff and faculty will need to be in compliance with Boston University’s COVID-19 Vaccination and Booster Requirement ( within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption ( instructions ( ). For further information on the University’s response to COVID-19, please visit the COVID-19 Resources ( site.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

Required Experience