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Wellforce Research Administrator III in Boston, Massachusetts

This position will be primarily responsible for pre- and post-award administration, financial management of discretionary funds, and facilities management for a large division, department or units within an Institute or may serve as Research Administrator of a multi-disciplinary specialized research center or academic program. The RA may oversee large multi-site clinical studies with several subcontracts.


Guides and facilitates faculty and staff in the development and preparation of research proposals, contracts, sub-contracts, and agreements, including budgets, documentation, and interpretation of funding requirements. Discusses and resolves administrative problems that arise; and directs the administrative planning for potential new sources of income.

Negotiates budgets with research sponsors.

May manage international research programs, serve on multi-disciplinary project teams submitting large research proposals, and/or oversee lecture series and other academic programs.

Assists faculty with budget monitoring, prepares projections, often using highly confidential data.

May contribute to sections of grants and publications, prepare reports and analyses for faculty, senior management and/or deans.

May coordinate “study section” reviews for allocation of institutional grant monies or center grant pilot and feasibility studies.

May also have responsibility for or input to practice plan budgets or hospital budgets.

May serve on hospital wide or campus wide committees to establish operating procedures and best practices.

Responsible for fellowship appointments and visas for international staff and volunteers.

May have managerial responsibilities, coordinating and overseeing the personnel and payroll issues of the research program/laboratories. Interacts with director, PIs and Human Resources regarding new positions, visa applications, hiring, job grading, merit reviews, and terminations. Ensures research staff performance evaluations are completed.

Works with employee, Director, PI and HR to resolve employee relations issues.

Responsible for research compliance issues: human subjects, animal welfare, biohazards, time & effort reporting, general safety issues. Responsible for ensuring that research staff participate in safety training.

May serve as project manager for research space construction or renovations.

Trains and mentors junior level administrative staff; may supervise staff.

Participates as a team member or may serve as lead for special projects in Research Administration.

Performs other similar and related duties as required or directed.


BS/BA or equivalent, advanced degree preferred.

5+ years experience in research administration and/or related activities. An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.

Requires extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in an academic medical center or university environment. Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.

Full facility with sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration. Ability to interpret and apply sponsor, institutional and departmental policies and interpret policy for others.

Requires independent judgment, strong organization and communication skills, and customer service focus.

Ability to prioritize and manage high volume and complex transactions in a fast-paced environment.

Confidentiality and meticulous attention to detail is very important.