Job Information
SMMA Archive Coordinator in Cambridge, Massachusetts
SMMA is seeking an Archive Coordinator to manage project document archiving and retrieval. This role will also maintain control over a computerized database of historic project information.
We are a multi-disciplinary design firm with a dynamic mix of architects, engineers, technologists, researchers, and industry experts. We offer a fast-paced, team-oriented environment that promotes professional and creative growth. Furthermore, we pride ourselves in having a culture that promotes a balanced life/work approach
Key responsibilities:
Receives project documents from the project team and logs the project number, description, and date
Maintains hardcopy archive, storage, and retrieval system
Performs electronic scans of archive drawings to CD storage
Stores project documents in the archive storage area and tracks designated location in database
Retrieves files/drawings as requested
Maintains Master File documentation for active and closed projects
Provides print room support, including carrying out printing of various formats and providing finishing services such as binding, laminating, and mounting presentation boards.
Key Competencies
Proficient with Bluebeam, Acrobat, and MS Office including Word, Excel, Teams, and Outlook
Ability to work in a team environment and on an individual basis
Ability to communicate both verbally and in writing
Good interpersonal skills and attention to detail
Ability to work well under pressure
Ability to multi-task and prioritize assignments
Strong organizational, interpersonal, and communication skills
Minimum Qualifications
Current college student actively pursuing a degree in Architecture, Engineering, or Interior Design
Technical knowledge of the AE industry or experience as a librarian
Two years of general office experience
Ability to lift and carry boxes weighing up to 40 pounds and move furniture
Ability to stand, stoop, bend, and work in tight spaces
About the Firm
SMMA remains one of New England’s most unique design firms due to its composition, reputation, and focus. Cambridge-based since its incorporation in 1955, the firm focuses on creating lasting relationships with strategic partners in both the public and private markets.
The firm was founded by MIT alumni who believed that the balance of architecture, engineering, interiors, and site design afforded clients the agility of a single source of creative and technical expertise. Today, SMMA continues its dedication to a flexible integrated approach while remaining guided by a shared pursuit of design excellence and social responsibility.
SMMA is organized into five studios of market focus: Corporate and Commercial, Federal Government, Higher Education, K-12, and Science and Technology. At SMMA, studios represent specialized communities of practice working together to foster knowledge flow around common interests. Together, the firm’s studios form a larger design ecosystem, sharing best practices and nurturing professional growth and project excellence.
Company Perks
Employee-owned firm with Employee Stock Ownership Program
Hybrid work-from-home policy
Competitive benefits including paid time-off, company-paid dental plan, company-paid life insurance, and 401(K) matching
Employee Assistance Program (includes confidential emotional support, legal guidance, and financial resources)
Mentor/protégé program
Educational reimbursement
Licensure and membership reimbursement
“Lunch and Learns” with internal and external speakers
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