Harvard University Archivist for Outreach, Research, Instruction, and Special Projects in Cambridge, Massachusetts

47591BRAuto req ID:47591BRJob Code:387058 Library Sr Specialist Location:USA - MA - Cambridge Business Title:Archivist for Outreach, Research, Instruction, and Special ProjectsSub-Unit:------------ Salary Grade:058Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:


  • Master’s degree in library/information science with a concentration in archives and/or master’s degree in a subject such as history, American studies, or related discipline with archival component or equivalent

  • Academic coursework in history, American studies, or equivalent

  • Minimum of 4 years of professional experience in an archive setting, including public service functions, working with institutional archives and/or at a research university, including work with sensitive materials

  • Experience managing complex projects

  • Experience managing social media platforms

  • Proven historical research and analytical skills

  • Experience working with confidential and/or sensitive material

  • Training and experience working with archival library systems such as ArchivesSpace, Aeon, and Alma/Primo, and common word processing, database management, and web tools such as Outlook, Excel, WordPress, and Drupal

Additional Qualifications:

  • Knowledge of the history of higher education desirable

  • Track record of presentation delivery and developed communication and presentation skills

  • Excellent attention to detail; superb editing and writing skills

  • Strong patron service orientation with demonstrated ability to work effectively with colleagues, administrators, staff, faculty, patrons, and donors at all levels of the University community

  • Experience developing exhibitions, physical and/or online

  • Must be able to tolerate ambiguity well, be agile, and be adaptable to a work setting in which interruptions or last-minute scheduling adjustments are common

  • Able to work independently and as part of multiple teams simultaneously; collaborative; flexible

​Physical Demands:

This position involves lifting and moving boxes weighing 40-50 pounds and requires bending, squatting, stretching, and climbing small step stools when needed to retrieve boxes.At times may work with materials that are moldy and dusty.

Additional Information:

Diversity & Inclusion at the Harvard Library

Across the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We invite individuals with diverse backgrounds, experiences and abilities to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society.

Harvard Library inspires collaboration, reflection, experimentation, and discovery connecting users to related disciplines and to University-wide teaching resources. The Library engages users through curated discovery, digital collections, reimagined physical space, and specialized research support. Today, Harvard Library’s holdings range from traditional print collections to rapidly expanding access to digital resources. Harvard Library provides the University's faculty, students, and researchers—now and in the future—with exceptional experiences and comprehensive access to these materials.

Learn more about our contributions to the academic enterprise by visiting us at http://library.harvard.edu and about the Harvard University community at http://hr.harvard.edu/why-harvard.

The Harvard Library is a proud member of the Association of College & Research Libraries (ACRL) Diversity Alliance.

Department:University ArchivesPre-Employment Screening:Criminal, Education, IdentitySchedule:

Job Function:Library Duties & Responsibilities:

Reporting to the University Archivist, the Archivist for Outreach, Instruction, Research, and Special Projects is responsible for a range of interrelated outreach, research, and instructional archival activities working in a high-pressure environment at the Harvard University Archives (HUA). Works closely, plans, and coordinates much activity with the Associate University Archivist for Collections and Public Services and public services staff. Main duties include leading in the planning, coordination, and execution of a variety of outreach activities for the archival program, including those relating to social media; providing regular, in-depth, and time sensitive archival research for key University offices; and developing, planning, and participating in the execution of instructional support for academic use of the HUA collections by students and faculty at Harvard and beyond. This position also provides support for day-to-day and back-up reference desk support.

Under the direction of the University Archivist (UA)

  • Meets regularly with the UA to plan, coordinate, and/or report out

  • Oversees the planning, coordinating, and/or tracking of archival outreach activities, including special projects; plans and executes portions of Harvard University Archives (HUA) social media presence

  • Manages content needs and updates for HUA-wide web, including writing and uploading portions of web and social media content, and in collaboration with HUA colleagues

  • Contributes to exhibition theme and content development

  • Works on special outreach or other related projects, either internal or representing the HUA

  • Working with the Staff Assistant, creates a master HUA calendar of events

  • As requested, contributes to the development of Harvard Library (HL) web strategy and content

  • Working with colleagues in Public Services and Collection Development, oversees and assists with the execution of outreach events

  • Working closely and coordinating with the Associate University Archivist for Collections and Public Services (AUACPS)

  • Provides administrative research, some of it highly sensitive and timely, to inform University policies and protocols; provides background information for special events and development

  • Manages research guides: plans new guides, coordinates updates, and oversees HUA content in systems such as LibAnswers

  • Communicates with faculty regarding curriculum needs, coordinating curriculum support with research, teaching, and learning colleagues across the HL

  • Plans and contributes significantly to the delivery of on-site orientation sessions, including research to identify relevant resources and development of course research guides

  • Working with public services archivists, provides customized research instruction to faculty and students

  • Working with the Associate University Archivist for Collection Development/Records Management Services and HUA colleagues in records management, coordinates archives outreach activities with the plans of the Records Management Services (RMS) team

  • Provides reference support, including reference desk coverage and backup as scheduled or requested.

  • Attends Collections/Public Services and Collection Development/Records Management staff meetings and participates in HL committees, working groups, and task forces, all as appropriate

  • Reviews and stays current with developments within the archives profession and demonstrated commitment to engage in ongoing professional development and service to the profession.

School/Unit:Harvard Library EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.