Harvard University Assistant Director of Faculty Development in Cambridge, Massachusetts
54089BRAuto req ID:54089BRJob Code:S0557M FSS Academic Affairs Mgt III Location:USA - MA - Boston Business Title:Assistant Director of Faculty DevelopmentSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:
Experience in a higher education and/or academic medicine setting, preferably in faculty affairs or a role related to faculty actions and appointments, policy preferred
Experience related to faculty recruitment, faculty development, faculty onboarding, and work/life support preferred
Familiarity with Harvard systems and software (e.g. Aurora, PeopleSoft, financial applications, etc.) a plus but not required, knowledge of Microsoft Office Suite and intermediate Excel skills preferred
Excellent communication and interpersonal skills; experience managing urgent requests calmly and responsively preferred
Demonstrated good judgment, professionalism, tact, and discretion in handling sensitive and confidential information preferred
Strong writing and editing skills for a variety of formats; experience with faculty dossiers preferred
Strong attention to detail, multitasking, prioritizing, and re-prioritizing (as needed) skills preferred
Experience working both independently and collaboratively as part of a high functioning team preferred
Strong project management skills, experience identifying and proactively solving new problems, and strong commitment to continuous process improvement preferred
Familiarity with faculty affairs databases/tracking tools a plus
Additional Information: Duties and Responsibilities continued:
Faculty Resources and Events: Creating a faculty newsletter and managing a repository of faculty and appointments resources online; consulting with recruiting departments re: faculty relocation, work/life, childcare, University and local area dual-career resources; seating faculty committees and working groups; hosting the tenure-track faculty research presentation series; and staffing the Committee for the Advancement of Women Faculty (CAWF).
Compliance and Reporting: Ensuring compliance with University and School policies and communicating those policies to faculty and administrators; serving as OFA liaison for related partners, including: Office for Diversity, Inclusion and Belonging, Office for Research Strategy and Development, Office of Education, Office of the Ombuds, Harvard and Longwood Work/Life offices, and the Office for Faculty Development and Diversity; serving as Title IX Coordinator (training provided as needed); facilitating intake for disability accommodations requests for academic appointees & referrals to University Disability Resources; conducting regular research on faculty affairs best practices and peer institution analyses, and participating in relevant professional organizations.
Supervision: Supervisory oversight for coordinators of tenure-track search and promotion processes, postdoctoral programs, and faculty governance and communications workflows (portfolios for 2.5 OFA FTEs). Consulting/support role on tenure review process.
The Assistant Director of Faculty Development will also perform other duties as assigned.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period.
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship for administrative and staff positions.
The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School’s mission, objectives, and core values, please visit our website here (https://www.hsph.harvard.edu/orientation/harvard-chan-core-values/) .
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! Department:Faculty AffairsPre-Employment Screening:Criminal, Education, IdentityJob Function:Faculty & Student Services School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:
Manage academic affairs operations including faculty support, curriculum management and training.
Typical Core Duties:
Responsible for effective staff management, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
Manage course development which may include recommendation and implementation of course sequencing, scheduling, grading processes and exam sessions
Act as an advising resource for faculty and other academics regarding educational strategies and formats
Manage events and programs related to academic affairs
Review program goals, policy, curriculum, and program requirements and make recommendations for improvement
Develop reports and analyze statistics pertaining to course development, teaching effort and student progress
May manage administrative processes for faculty and other academics including recruitment, appointment and development
May provide ongoing training and documentation
Research, resolve, and provide accurate policy guidance to faculty and other academics
Ensure compliance with University policies and procedures and applicable legal rules and regulations
Bachelor’s degree or equivalent work experience required
Minimum of 5 years’ relevant work experience
Sitting using near vision use for reading and computer use for extended periods of time
Lifting (approximately 20 to 30 pounds), bending, and other physical exertion
- Work is performed in an office setting
Job-Specific Responsibilities: The Office of Faculty Affairs (OFA) at the Harvard Chan School processes, documents, reports on, and maintains policies for all of the School’s academic appointments (faculty and non-faculty). OFA tracks and analyzes data, provides professional development opportunities and resources to complement the University’s and our departments’ offerings, and ensures our academic appointees are as well-positioned for success as they can be, regardless of career stage. In this work, we are first and foremost committed to the School’s values of equity, diversity, inclusion, and belonging throughout the life cycle of each academic appointment and we strive to support all School appointees as they endeavor to collaborate, coauthor, and coexist effectively within the School’s physical, intellectual, and financial footprint.
The Assistant Director of Faculty Development will independently plan and implement faculty affairs operations, with a particular emphasis on ladder faculty at the Harvard T.H. Chan School of Public Health.
General areas of responsibility include: professional, developmental, and work/life resources across the ladder faculty life cycle; faculty mentoring programs, administrative training, and career development planning for tenure-track faculty; OFA policy development, consultation, and implementation; strategic direction and leadership on the various challenges and opportunities among the faculty ranks, and internal communications with related School and University faculty affairs partners.
Reporting to the Associate Dean for Faculty Affairs, the Assistant Director of Faculty Development will be primarily responsible for overseeing activities related to ladder faculty appointments, and for managing various workflows as both a supervisor and an independent contributor. Duties and responsibilities will include, but are not limited to, the following:
Faculty Appointments: New faculty onboarding/orientation activities; faculty mentoring program management and tracking; communicating, clarifying, and documenting faculty appointments policy and procedure; assisting tenure-track faculty with dossiers and promotion processes; reporting on faculty appointments; conducting equity reviews and benchmarking analyses; conducting faculty exit interviews and generating retention strategies. Member of OFA search and review committee.
Duties and Responsibilities will be continued in the "Additional Information" section.
PLEASE NOTE: This role does not involve course development or evaluation, educational strategies or formats, academic affairs events, education program requirements or curricula, or any other duties listed in the first 5 bullets of the "Core Duties" section, and will be focused on faculty recruitment, academic appointments, faculty development, and all policies, procedures, and resources related to faculty and other academic appointments, as referred to above in the last 4 bullets of that section. The “Core Duties” listed in this job description are automatically populated, but those particular pieces noted are not relevant for this role.
PLEASE NOTE: The evaluation of finalists will include a writing assessment.
PLEASE NOTE: The primary work location for this position is Boston, Massachusetts. Until our return to campus, which is still to-be-determined, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required as a condition of continued employment once the School and this role return to an operational status that supports it.