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Harvard University Assistant Director of Finance in Cambridge, Massachusetts

62972BRAuto req ID:62972BRJob Code:F1357M Research Admin Mgt III PrPs Department Office Location:USA - MA - Boston Business Title:Assistant Director of FinanceSub-Unit:------------ Salary Grade ( :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills: The following job-specific skills and competencies are preferred:

  • Knowledge of Microsoft Office Suite, advanced Excel skills

  • Working knowledge of financial principles budgeting, financial analysis

  • Supervisory experience

  • Master’s Degree

  • CRA certification

  • Prior supervisory experience

  • Extensive experience with Excel

  • Experience working with research faculty in a higher education and/or hospital setting

  • Advanced working knowledge of research compliance issues, key federal grant regulations, and other related compliance issues

  • Experience with Harvard University regulations

  • Extensive pre- and post-award management experience, as well as 3+ years of project management experience

  • Experience managing progressively more complex awards and working with a variety of sponsors

  • Experience with Harvard/SPH systems (GMAS, CREW, OBI, PI Dashboard, Wasabi) preferred

  • Advanced Excel skills

  • Knowledge of human subject use, animal use and other research compliance areas

    The following cultural competencies are also preferred:

  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments

  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion

  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

  • Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals

Additional Information: Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.

  • Harvard University requires pre-employment reference checks and background screenings.

  • This position has a 90 day orientation and review period.

    The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

    Department:Sponsored Programs Administration - Environmental HealthPre-Employment Screening:Education, IdentityJob Function:Finance School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 5 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

  • Work is performed in an office setting

Position Description: The Assistant Director of Finance is an integral part of the research enterprise and works in close partnership with faculty members on the financial management of their research portfolio. The Assistant Director of Finance will oversee the financial management and administration of sponsored and non-sponsored awards, with a focus on customer service. This role will also supervise a team of direct reports that manage a diverse and challenging portfolio of federal and non-federal grants, subawards and contracts.

The Assistant Director of Finance's duties and responsibilities include, but are not limited to, the following:

  • Ensuring proper financial management and administration of a research portfolio in the range of $7M-10M annually (2-3 PIs)

  • Advising on best practices for research administration, as well as on research compliance, how to handle issues related to a highly-complex portfolio of grants, and allowability of costs

  • Supervising a team of 3-4 grants managers, including time approvals, annual performance reviews, performance management; delegating tasks and monitoring team workflow

  • Delegating tasks and monitoring workflow of 3-4 grant managers

  • Mentoring staff on sponsored pre- and post-award management and on substantial non-sponsored fund management

  • Ensuring sponsored data integrity in Harvard’s GMAS database

  • Developing and overseeing the grant proposal and submission process including: budgeting, collecting required documentation, and completing proposal forms through GMAS and/or other electronic systems

  • Interpreting regulations and guidelines of program funding for standard grants; evaluating, implementing, and disseminating policies and procedures to others within the department; ensuring compliance

  • Identifying and resolving any compliance or policy issues (for example, Provost review criteria, F&A recovery, cost sharing, etc.)

  • Responding to any central requests for data or reporting

  • Approvals of salary allocations, costing changes, journal transmissions

  • Reviewing and approving expenditures across the team of sponsored and non-sponsored spending; approving salary allocation and effort distributions; approving accounts payable, invoices, reimbursements, and journal entries

  • Coordinating with Associate Director of Finance in fiscal year closings

  • Managing Departmental Reporting to various central offices, including Monthly Post Award Metrics Report, Quarterly Sub Recipient Monitoring Reports, Quarterly OSP Finance Reports; responding to central requests for data and reports

  • Coordinates with the Associate Director of Finance for all audits under the team's research portfolio.

  • Reviewing and approving expenditures

  • Approving accounts payable, invoices, reimbursements, and journal entries

  • Evaluating, implementing, and disseminating policies and procedures to others within the team & department

  • Supervise the processing of invoices and day-to-day monitoring of budgets and procurement requests as needed

  • Assisting the Associate Director of Finance with the Annual Budget Process; assists team members in managing complex projects, including substantial sponsored and non-sponsored activities

  • Performs other related duties as required

    PLEASE NOTE: This position is eligible for 100% remote work. All remote work must be performed in a state in which Harvard is registered to do business (Connecticut, Massachusetts, Maryland, Maine, New Hampshire, New York, Rhode Island, Vermont, California (exempt staff only), Georgia, Illinois, New Jersey, Virginia, and Washington).

    Commitment to Equity, Diversity, Inclusion, and Belonging: At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

    Learn more about the School’s mission, objectives, and core values ( and our diversity, inclusion, and belonging ( initiatives. Benefits:We invite you to visit Harvard’s Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Remote