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Harvard University Assistant Director of Graduate Programs in Cambridge, Massachusetts

65185BRAuto req ID:65185BRJob Code:S0557M FSS Academic Affairs Mgt III Department Office Location:USA - MA - Boston Business Title:Assistant Director of Graduate ProgramsSub-Unit:------------ Salary Grade ( :057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills: The following job-specific skills and competencies are preferred:

  • Experience in an academic/university program

  • Experience with SOPHAS, Slate, FileMakerPro

  • Excellent writing and editing skills

  • Excellent computer skills, including proficiency with MS Office Applications

  • Supervisory experience

  • Master’s degree in relevant field preferred

  • Knowledge of Microsoft Office Suite, advanced Excel skills

  • Strong written and verbal communication skills

    The following cultural competencies are also preferred:

  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments

  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion

  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

  • Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals

    Additional Information: Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.

  • Harvard University requires pre-employment reference checks and background screenings.

  • This position has a 90 day orientation and review period.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Department:Environmental HealthPre-Employment Screening:Education, IdentityJob Function:Faculty & Student Services School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 5 years’ relevant work experience

Physical Requirements:

  • Sitting using near vision use for reading and computer use for extended periods of time

  • Lifting (approximately 20 to 30 pounds), bending, and other physical exertion

Working Conditions:

  • Work is performed in an office setting

Position Description: Reporting to the Director of Administration, and working closely with the Associate Chair and department staff, the Assistant Director of Graduate Programs is the primary lead on all graduate program and student services within one of the largest academic departments at Harvard T.H. Chan School of Public Health. This role has a broad scope which requires an extreme attention to detail, effective organization of tasks and projects with overlapping/competing deadlines, a customer service approach to working with all stakeholders, and strategic thinking to continuously develop policies and procedures.

The candidate will need to build strong working relationships with key administrative offices with which they will interact daily (Registrar, Admissions, Student Financial Services, Office of Education, all academic departments, the Office of Career Advancement and the Office of Diversity and Inclusion). The scope of work can generally be divided into three categories of management 1) Students, 2) Faculty, 3) Financial:


• Admissions process (full funnel), Admitted Students Day, Orientation, Graduation, quarterly information sessions

• The management and assignment of financial aid, fellowships, and scholarships

• Mentor assignments, milestones tracking, degree and grade audits

• Qualifying examination for Doctor of Philosophy students

• Understanding of training grants

• Meet and advise students, with compassion and professionalism, including in emergency situations around advisor or course issues.

• Database management

• Cohort cohesion

Faculty & Curriculum:

• Course/instructor coordination/assignments including assistance with curriculum development

• Course enrollment tracking and review

• Teaching compensation

• Leadership committees


• Teaching compensation

• Graduate Programs budget

• Fellowships and scholarships

The Assistant Director, actively maintains, creates, and analyzes data for many departmental personnel, particularly the Chair, Associate Chair, and Director of Administration. In addition, the Assistant Director will directly supervise Administrative Coordinators supporting on the above functions, while performing other related duties as assigned.

PLEASE NOTE: Seasonal engagements or events may require work outside of standard business hours (i.e. student engagement or department level events.)

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website ( to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-JW1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.About Us: The Department of Environmental Health is a robust academic department focused on research and teaching. Our students and faculty are passionate about making the world a better place by improving environmental health and health care. We work on compelling and important problems from monitoring exposures in the environment, to studying health outcomes and the environment, and working in areas of environmental justice, climate change and sustainability. The department hosts students from 4 degree programs (PhD in Population Health Sciences, PhD in Biological Sciences in Public Health, Master of Science, and Master of Public Health.