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Harvard University Chief Administrative Officer in Cambridge, Massachusetts

56634BRAuto req ID:56634BRJob Code:360059 Admin Offcr/SrIndiv Contrib Location:USA - MA - Cambridge Business Title:Chief Administrative OfficerSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :059Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:

Bachelor’s degree, and a minimum of 8 years of professional experience in a strategic role managing operations in a complex organization. Prior staff supervisory experience is required.

Additional Qualifications and Skills:

  • Advanced degree (such as JD, MBA, or related degree) preferred

  • Experience strategically assessing priorities, managing change, and effectively juggling multiple complex activities in a time-sensitive environment

  • Proven track record of managing institutional change, leading staff, and developing partnerships with key stakeholders within and outside the organization

  • Experience developing and executing strategies to achieve short and long-term goals

  • Proven experience in general management, strategic planning, administration, financial management, and organizational development; experience developing trusting long-term relationships with constituents and creating and maintaining a team culture

  • Exceptional written, organizational, and communication skills, and the ability to adapt to a dynamic and fast past environment

  • Skill, cultural competency, and sensitivity to work with diverse constituencies of various backgrounds (ethnic, racial, social, cultural, economic, and educational, etc.) in order to interact with all members of the University community effectively

  • Experience working with multicultural and/or international colleagues and work environments.

Additional Information:This position will be based in Cambridge, MA. All remote work must be performed in a state in which Harvard is registered to do business (CA, CT, MA, MD, ME, NH, NY, RI, and VT). Human Resources Consulting is currently developing hybrid workplace models which actively support some remote work (within a state in which Harvard is registered to do business) where business and team needs allow. Furthermore, individual flexible and remote work options for this role will be discussed during the interview process.

All formal written offers will be made by FAS Human Resources.Department:Office for Diversity, Inclusion and BelongingPre-Employment Screening:Education, IdentitySchedule:Monday-Friday 9-5Job Function:General Administration Job-Specific Responsibilities:

The CAO will serve as a thought partner and strategic advisor to the Associate Dean and develop and implement the organizational systems that support the goals necessary to enable the Associate Dean to lead comprehensive strategy and work of all FAS constituents (faculty, staff, students, post-docs and researchers).

Operations

Provides overall office management, and financial administration for the FAS ODIB; In consultation with FAS HR, manages human resources for staff, including recruiting, performance management, compensation, staff relations, and training;

Works with contacts in the Physical Resources Office for all building-related issues, including repairs, maintenance, and refurbishing as needed;

Works with FAS Finance to develop the departmental budget, monitor spending, and produce monthly reports; Develops and implements policies and procedures for effective administration of the department. Lead internal strategic planning processes and develop FAS ODIB’s internal priorities.

Working with the Associate Dean, the position will provide operational leadership for the internal strategic planning processes and internal priorities for FAS ODIB.

Administrative Leadership and Project Management

This role will provide operational oversight and guidance for the FAS ODIB staff and provide administrative leadership of the portfolio of projects and initiatives led by FAS ODIB, with particular attention to aligning the team’s work with the priorities of the Associate Dean. This role will create the systems and infrastructure needed to support efficient administrative operations and ensure compliance with all applicable university and departmental policies and procedures.

This position will delegate responsibility and workstreams to help meet overarching goals/priorities of the office, providing project management leadership, as well as administrative and financial direction where needed. This position will serve as team connector providing strategic advice to the Associate Dean and strategic direction across the growing team to achieve strategic and office priorities.

Partners with the Associate Dean to articulate the priorities, mission, and impact of the FAS ODIB to internal and external audiences. Work on behalf of the Associate Dean to lead ad-hoc projects that support the mission and priorities of the FAS ODIB and the FAS.

The role will directly supervise the Administrative Coordinator/Executive Assistant of the FAS ODIB and partner with them to help the Associate Dean manage competing priorities and ensure operational effectiveness.

Coordination of the FAS ODIB Team

In close consultation with the Associate Dean, provide operational and strategic support of the FAS ODIB Team. This role will lead the FAS ODIB Team with training, education, and growth opportunities including actively mapping plans for and engaging the team on professional development goals. Manage agendas and action items; ensure effective communication across the team; identify and help resolve team issues or concerns; plan meetings and retreats that drive the effectiveness of the team; and in partnership with the Associate Dean, work to create and maintain a healthy, inclusive, and positive work culture that engenders trust and open feedback.

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:Work will be performed in an office setting.

Consistent with the new federal guidance, all Harvard employees must be fully vaccinated. Individuals may submit a request for exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exemptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Job Summary:

The Office for Diversity, Inclusion, and Belonging at Harvard’s Faculty of Arts and Sciences (FAS ODIB) is seeking a Chief Administrative Officer (CAO) who provides strategic partnership and operational leadership for the Associate Dean for Diversity, Inclusion and Belonging (Associate Dean). Reporting to the Associate Dean, the CAO will undertake a broad range of strategic and tactical activities and manage relationships with key stakeholders across the FAS, operationalize the FAS ODIB protocols for response to critical issues, and build infrastructure, ongoing assessment and reporting of DIB activities within the FAS.

The position is responsible for oversight of all administrative and financial activities including budgeting, space planning, IT, human resources, recruiting, internal communications, and staff management, including the facilitation of effective project management across team portfolios. Supporting the complex and largest school within the University, the CAO will serve as an advisor to the Associate Dean on a variety of organizational, operational, and strategic issues, and will partner with the Associate Dean to execute DIB projects and initiatives that support the priorities and mission of both FAS ODIB and the Faculty of Arts and Sciences. The CAO will provide operational leadership for the internal strategic planning processes and internal priorities for Harvard’s growing FAS Office for Diversity, Inclusion, and Belonging (https://odib.fas.harvard.edu/) under the direction of the Associate Dean.

As a member of the FAS ODIB Senior Leadership Team, the CAO will serve as a trusted advisor to the Associate Dean, providing proactive, comprehensive support and forecasting to the strategic administrative and operational priorities, including partnering closely with administrative partners and leaders of DIB efforts in Faculty Affairs, GSAS’ diversity leadership, the College, SEAS, Athletics, DCE, FAS Institutional Research, FAS Finance, and FAS HR.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

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