Harvard University Coordinator I in Cambridge, Massachusetts

48186BRAuto req ID:48186BRJob Code:403134 Coordinator I Location:USA - MA - Cambridge Business Title:Coordinator of Teaching and LearningSub-Unit:------------ Salary Grade:054Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • 3+ years of administrative or office experience

Additional Qualifications:

  • College degree strongly preferred OR an equivalent education plus relevant experience.

  • Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests.

  • Proven project management skills.

  • Excellent interpersonal, analytical, and communication skills.

  • Proficiency using a variety of computer software and systems

  • Proven writing skills

Additional Information:The Division of Continuing Education (DCE) comprises several entities including the Harvard Extension School, the Harvard Summer School, the Harvard Professional Development Programs and the Harvard Institute for Learning in Retirement. For more than a century, Harvard Extension School has made Harvard faculty and teaching accessible to a diverse community of local, national, and international students. Harvard Extension School enrolls approximately 13,000 students per year in approximately 65 liberal arts and professional fields. More than 650 open enrollments online and classroom courses are offered at affordable prices to our communities across the world. Harvard Summer School offers approximately 300 courses on the Harvard Campus to 6,000 secondary school, college and adult learners and more than 30 international study abroad programs for up to 600 students each summer. The Division also includes the Harvard Institute for Learning in Retirement with approximately 550 active members and Harvard Professional Development Programs offering about 60 two-day, noncredit courses annually.

All formal offers will be made by FAS Human Resources.

Harvard offers an outstanding benefits package including:

Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.Department:Division of Continuing EducationPre-Employment Screening:Identity Job Function:General Administration Duties & Responsibilities:The Coordinator of Teaching and Learning will be the principal administrative contact and liaison for DCE faculty, program directors, and administrators interacting with the Office of Teaching and Learning and, with supervision from the Executive Director of Teaching and Learning, the person who researches, drafts, and edits communications and presentations of the department’s work to faculty, internally at Harvard, and to a public audience. This position will coordinate the activities and events of the office, including our bi-annual faculty development institutes, messaging to faculty and resources for through the http://teach.extension.harvard.edu website for faculty and through our faculty newsletter Text Messages. This position will work with the office of the Executive Director and Associate Director to manage the annual budget and budget monitoring processes and to research and write the Annual Report on the activities and accomplishments of the office. This position will work with external schools and programs to coordinate their visits to see and learn about our online teaching methodologies. Finally, this position will administer the office and teaching/classroom spaces.

Duties and Responsibilities include:

  • Principal subject matter expert for information on established course delivery policies and advises faculty on policies and practices;

  • Coordinates, and has direct responsibility for Office of Teaching and Learning communications to faculty via the http://teach.extension.harvard.edu website and the monthly newsletter. Gathers and curates content from the Faculty Development, Learning Design, Media Production, Instructional Technology, and Web Conference teams. Ensures a well-balanced and prioritized set of communications to faculty and a clear, well-organized resource in the website.

  • Gathers and maintains data, analyzes data, drafts and edits an Annual Report on Teaching and Learning at DCE that collates relevant data on teaching and learning practices and effectiveness, DCE faculty make-up, and services offered by the Office of Teaching and Learning. Performs the same function for other communications and presentations of the Office of Teaching and Learning.

  • Manages all aspects of events including the fall Faculty Development event and the January Faculty Development event series and visits from delegations from other universities or internal Harvard organizations. Manages all logistical aspects of these and other events including staffing, materials, caterers. Manages the 1 Story St. open space to ensure it serves both as a functional workspace and event space.

  • Monitors Office of Teaching and Learning budget, the 53 Church St. Lab budget, and the Student Support budget, including grants, maintains financial documentation, provides information, research, statistics, and analysis. To keep managers and leadership of the teams within the Office of Teaching and Learning apprised of the budget status and spending.

School/Unit:Division of Continuing Education EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.