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Harvard University Coordinator II in Cambridge, Massachusetts

49600BRAuto req ID:49600BRJob Code:403040 Coordinator II Location:USA - MA - Cambridge Business Title:Program Coordinator, ArchitectureSub-Unit:------------ Salary Grade:055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • Bachelor’s Degree required

  • Three or more years of related experience, preferably in an academic setting.

  • Essential skills include organization and analytical skills, and a strong aptitude for prioritizing and multitasking under tight deadlines, amid frequent interruption.

  • Proficiency with Word, Excel, web editing. Must be comfortable working across multiple databases/information systems.

Additional Qualifications:

  • Must be able to work well in a team as well as independently.

  • Excellent personable demeanor and customer service including ability to use discretion, good judgment and work effectively with all individuals.

  • Strong communication skills in person, in writing, and on the telephone.

  • Must be willing to work overtime during peak periods.

Additional Information:In order to be considered for this role, a well-written cover letter is required in addition to the resume.Department:ArchitecturePre-Employment Screening:Identity Job Function:General Administration Duties & Responsibilities:

SUMMARY:

In the Department of Architecture at the Graduate School of Design, reporting to the Department Manager, and working closely with the Program Directors, acts as primary information source and liaison with faculty, staff, and students as well as outside the department on matters related to the academic programs including curriculum, policy, and procedures.

Works with faculty and other staff to support projects, programs, and events including: thesis workshops and reviews, department meetings, open house, admissions, awards and fellowships, exchange programs, summer workshops, accreditation reporting, and course evaluations in addition to others.

TYPICAL DUTIES AND RESPONSIBILITIES:

  • Works closely with Program Directors and Thesis Director to oversee the administration of MArch programs, resolve student issues, update policies, and communicate curricular and program information to students.

  • Coordinates and communicates student academic logistics – tracking degree progress, confirming ability to graduate, regulations, assigning advisors and first semester studio sections, advising students on all program logistics and policies, and relaying all program information.

  • With the Thesis Director, coordinates advising, manages thesis budget, plans and manages thesis review logistics (guest invitations, schedules, catering, etc.), organizes library workshops, tracks and collects thesis forms, and is the primary information source to students regarding thesis policies, procedures, and deadlines.

  • Updates student information, maintains student listserv, maintains departmental records, collects and maintains accreditation materials and coordinates accreditation tasks, and updates departmental website.

  • Working with Department Manager and Executive Coordinator, coordinates logistics related to departmental prizes, awards, internships, and fellowships.

  • • Works frequently with other departments in the School – including Academic Departments, Admissions, and Registrar.

  • Works with Admissions Office and Program Directors to track unfulfilled pre-requisite courses.

  • Coordinates departmental role in option studio lottery, open house, orientation, commencement, as well as other ad hoc events and initiatives. May be called upon to assist in special projects.

  • Works with Admissions Office and Program Directors to track unfulfilled pre-requisite courses. Coordinates departmental role in studio lottery, open house, orientation, commencement, as well as other ad hoc events and initiatives. May be called upon to assist in special projects.

  • Attends and organizes (as needed) Department Meetings, Student Forum representatives meetings, etc.

  • Manages Architecture office student employees for general office assistance and organization.

School/Unit:Harvard Graduate School of Design EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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