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Harvard University Faculty Administrator in Cambridge, Massachusetts

55631BRAuto req ID:55631BRJob Code:403039 Faculty Assistant III Location:USA - MA - Cambridge Business Title:Faculty AdministratorSub-Unit:------------ Salary Grade ( :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

A minimum of five years of administrative experience, higher education may count towards experience.

Additional Qualifications and Skills:

  • Bachelor's degree preferred.

  • Must be extremely detail-oriented and possess excellent interpersonal, organizational, analytical, and problem-solving skills.

  • Ability to multi-task under competing deadlines and shifting priorities.

  • Must be pro-active, take initiative, and exhibit sound judgment.

  • Ability to handle complex, confidential, and sensitive material/information in a professional manner.

  • Dedicated team player with strong customer service orientation.

  • Strong computer skills (Word, Excel, PowerPoint, Outlook, and internet) and willingness/ability to learn and adapt to new software and technologies.

  • Harvard University experience or knowledge a plus.

Additional Information:

Chemistry and Chemical Biology is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the department's mission, objectives, and core values, please visit our website here. (

All formal offers will be made by FAS Human Resources

Please note: During the current period of Covid-19 related restrictions, this position may start as a remote position, with transition to onsite in Cambridge, Massachusetts when the office reopens.

Harvard offers an outstanding benefits package including:

  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

  • Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Department:Chemistry and Chemical BiologyPre-Employment Screening:Identity Schedule:Monday-Friday, 9am-5pm with minimum three days physically on campus. Two days may be remote after onboarding period.Job Function:General Administration Job-Specific Responsibilities:

Provides a high level of complex administrative support to Faculty member and research group of 30+ members. Ensures efficient and effective day-to-day management of the activities of the Faculty member and research group. Responsible for large volume of varied, detailed-oriented tasks. Liaison with lab, faculty, departmental, FAS, University and external organizations including news media. Responds to, tracks, and manages large volume of invitations to PI for lectures and other events.

Organizes, manages, and maintains PI's complex travel schedule. Responsible for complex travel arrangements, responds to last-minute travel problems and makes necessary changes. Bills/tracks/follows up 3rd party travel reimbursements and transactions. Responsible for planning and executing meetings, organizing special events and seminars, and responsible for keeping PIs complex calendar. Manages high volume of letters of recommendation and helps the PI manage and organize necessary documentation needed by student's in job searches. Assists PI in all teaching related duties. Responsible for group database projects and management (including oversight and maintenance of student talks/seminars and awards, manuscripts, patents, and publications). Oversight and management of videoconference/multimedia equipment. Designs and implements standard operating procedures (SOP) and administrative systems for office. Purchases office supplies and oversees office equipment operation and maintenance. Assists Principal Research Scientist with administrative, accounting/financial, record-keeping and other functions as needed. Cross-trains with Laboratory Financial Administrator and provides back-up as needed. Works on special projects and other duties as assigned.

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions: COVID Vaccine Policy

Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: .