Harvard University Faculty Assistant II in Cambridge, Massachusetts
55786BRAuto req ID:55786BRJob Code:403028 Faculty Assistant II Location:USA - MA - Boston Business Title:Faculty Assistant IISub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:
- 3+ years of administrative experience; combination of experience and education will be considered
Additional Qualifications and Skills: The following job-specific skills and competencies are preferred:
Business training or college degree preferred, or an equivalent of education plus experience in an office and customer service-oriented environment
Experience working with faculty in academic setting
Experience providing administrative support to one or more people simultaneously
Strong attention to detail, organizational, and written and verbal communication skills
Solid working knowledge of office processes and systems, and of related computer software (such as Microsoft Office & Word) and electronic communications tools
Knowledge of Endnote a plus
Experience working across teams and with a variety of projects and constituencies
The following cultural competencies are also preferred:
Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
Additional Information: At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
Learn more about the School’s mission, objectives, and core values (https://www.hsph.harvard.edu/about/mission/) and our diversity, inclusion, and belonging (https://www.hsph.harvard.edu/diversity/) initiatives.
Harvard University offers an outstanding benefits package including:
Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.
Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.
Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
Harvard University requires pre-employment reference checks and background screenings.
This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
Harvard will require COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage (http://www.harvard.edu/coronavirus/covid-19-vaccine-information/) . Department:Molecular MetabolismPre-Employment Screening:Identity Job Function:General Administration Job-Specific Responsibilities: Additional duties and responsibilities include, but are not limited to, the following:
Provides a wide range of clerical support including: keyboarding, composing and editing letters, memoranda, reports, lecture/course materials, presentations, cases. Prepares copy for publication or submission of grant proposals and/or reports
Assists with department administration including but not limited to scheduling common rooms, sorting mail, organizing department supply inventory, ordering catering, coordinating departmental meetings, and ordering office supplies
Drafts, edits, and prepares correspondence, reports and other materials using word processing, spreadsheets and/or databases; also uses the Internet, which may include web maintenance and design
Serves as principal contact and source of information for students, staff, faculty, and external customers related to faculty business
Manages complex calendars, arranges for meetings, appointments and travel arrangements
Coordinates events including conferences, seminars, and colloquia on behalf faculty and the department
Prepares and produces financial reports using on-line financial systems, such as reimbursement for travel, corporate cards, HU Purchasing card, etc.
Purchases and maintains inventory of supplies for faculty and departmental needs
Performs library/research work and summarizes findings
Creates and maintains filing system(s), both electronic and paper
Answers and routes phone calls, emails, and mail, and may handle wide-range information dissemination
May assist in training, scheduling, and distributing work of students, casuals, or temporary staff
Works with other administrative staff in the department and School to provide support
Other duties and special projects as assigned
PLEASE NOTE: This position has a term end date of two years from date of hire, with possibility for extension.
PLEASE NOTE: The primary work location for this position is Boston, MA and in order to be on Harvard payroll, you must reside in one of the following states – MA, NH, RI, ME, CT, VT, NY, or MD. We are also working primarily remotely at this time due to the COVID-19 pandemic. Until our return to campus, which is anticipated to begin in fall 2021, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required as a condition of continued employment once the School and this role return to an operational status that supports it. The Harvard T.H. Chan School of Public Health will support flexible work schedules upon this return, subject to individual departments’ business needs. School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: The Department of Molecular Metabolism (MET) at the Harvard T.H. Chan School of Public Health works to discover the root causes of major non-communicable diseases that adversely affect public health, including neurodegenerative disorders, cancer, and chronic diseases of metabolism.
The Faculty Assistant will work with several MET faculty members and will provide day-to-day administrative support, including executing a broad range of administrative responsibilities and working in a variety of technical systems to support faculty teaching and research efforts. The Faculty Assistant will also assist with some general departmental support, prioritizes multiple tasks in a competing environment, and will take on special projects as needed. The position reports to the Assistant Director of Administration.