Harvard University Finance Associate in Cambridge, Massachusetts
63235BRAuto req ID:63235BRJob Code:403127 Financial Associate II Department Office Location:USA - MA - Cambridge Business Title:Finance AssociateSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications: Bachelor's degree (or equivalent experience) and a minimum of 3 years’ relevant work experience Additional Qualifications and Skills:
Knowledge of Microsoft Office Suite, intermediate excel skills.
Knowledge of financial administration principles.
Demonstrated experience with financial systems and data query tools.
Knowledge of higher education financial systems is strongly preferred.
Desire to work as part of a small team, requiring teamwork and a collegial approach to working with others across the Center, school and university.
Excellent organizational skills with particular ability to prioritize work in an environment with multiple and conflicting interests. Outstanding attention to detail.
Ability to work independently with minimal supervision.
Ability to handle complex and confidential information with discretion.
Additional Information: This position is a fully benefits-eligible term appointment ending one year from date of hire, with possibility of renewal.
Learn more about our work culture (https://www.hks.harvard.edu/more/about/leadership-administration/human-resources) and see yourself at Harvard Kennedy School.
We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Salary Range: $64,051 - $101,923
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.
Department:Carr CenterPre-Employment Screening:Education, IdentityJob Function:Finance Position Description: Finance:
Working with the HKS Office of Financial Services, the position provides financial management in the following areas:
Monitors day-to-day expenses of multiple accounts using on-line HKS financial systems (Hart, Buy2Pay, Concur, KNet, P-Card).
Creates budgets for the Center working with core or sponsored research funds typically relying on programmatic expertise to independently develop and oversee accounts, monitor balances and reconcile accounts; interprets and administers appropriate university and sponsored research fiscal policies.
Reviews and produces financial data providing research and data analysis to present for use in planning and decision making.
Reconciles financial reports, reviews for accuracy, identifies problems and initiates or recommends remedial action and prepares monthly financial reports.
Maintains financial records in accordance with University guidelines.
Prepares periodic reports for Center’s leadership and Principal Investigators and annual financial report to the school; interprets and administers university financial policies.
Participates in fiscal year-end HKS closing process; includes journaling, ensuring compliance with sponsor/donor terms, verifying coding of transactions, responding to periodic transactional inquiries. Works with staff to ensure the efficient use of financial resources.
Prepares multiple complex and varied financial reports (including ad hoc reports) that require selection, preparation, and interpretation of data using complex data query tools.
Establishes and manages accounting record keeping systems, and procedures for tracking and reporting, including recommending remedial measures.
Processes all payments including vendor invoices, individual reimbursements, student and fellow payments, and other accounts payable and receivable, and researches discrepancies as required.
Ensure compliance with University policies and procedures and applicable legal rules and regulations.
Liaison with Office of Financial Services (OFS).
Currently the Center has one complex grant and a number of current use gifts through individual donors and aims to grow this portfolio through additional gifts and sponsored research grants.
Works with faculty principal investigators and program staff to support proposal preparation and submission, including developing budgets, budget justifications, and supporting documentation.
Liaise with central administrative and compliance offices, including the HKS Research Administration Office (RAO) and the university’s Office of Sponsored Programs, to ensure proposals meet all university, school, and sponsor requirements.
Manages sponsored, gift and endowment contracts.
Administers grants to ensure accuracy and compliance with award and institutional guidelines, ensures expenditures are in compliance with complex sponsor agreement terms and identify when sponsor prior approvals and/or internal approvals are necessary.
Monitors expenditures, account balances, and receivables; perform spending projections; reconcile accounts monthly and at award end.
Responsible for subrecipient monitoring and invoice processing for sub-awards.
Ensures compliance with effort, financial, and progress reporting.
Keeps faculty and staff apprised of developments in post-award grants management, ensuring financial compliance with federal regulations and agency guidelines.
School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:
The Carr Center for Human Rights Policy at the Harvard Kennedy School (HKS) seeks an individual with strong financial experience and ability to work independently to manage the finances, sponsored research portfolio, and gifts of a small but nimble center. This role will report to the Executive Director of the Carr Center for Human Rights Policy and will work closely with the Office of Financial Services and the Research Administration Office.
About the Center:
The Carr Center for Human Rights Policy at the Harvard Kennedy School aims to build a more just, peaceful future through human rights research, teaching, and collaboration. The Center’s current programs focus on technology and human rights, transitional justice, racial justice, and special initiatives. More information on the Center’s mission, programs and priorities can be found on its website at www.carrcenter.hks.harvard.edu
Commitment to Equity, Diversity, Inclusion, and Belonging: Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism
At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.
Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism. (https://www.hks.harvard.edu/more/about/diversity-equity-and-antiracism)
Benefits:We invite you to visit Harvard’s Total Rewards website ( https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote)