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Harvard University Financial Administrator II-End in Cambridge, Massachusetts

60241BRAuto req ID:60241BRJob Code:F0856P Financial Administrator II Location:USA - MA - Boston Business Title:Financial Administrator II-Endowments and GiftsSub-Unit:------------ Salary Grade ( :056Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications and Skills:

  • Knowledge of Microsoft Office Suite, intermediate excel skills

  • Working knowledge of basic financial administration principles

  • Demonstrated experience with financial systems and data query tools

  • Strong analytical, organizational and problem-solving skills; meticulous attention to detail and follow-through

  • Ability to manage multiple projects under tight deadlines

  • Requires a commitment to superb customer service and an ability to handle sensitive information with discretion

  • Excellent oral and written communication skills; must be comfortable communicating with many diverse constituents

  • Must work well independently but be committed to working as an active member of a team

  • Flexibility and adaptability to change; ability to learn quickly and initiate action

  • Familiarity with Harvard University’s financial systems and policies is helpful

Additional Information:This position will be based in Boston. Due to the COVID-19 pandemic, you will begin your work remotely. All remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). The fully remote nature of this job is only temporary. Once the University and your supervisor determine that it is appropriate, in-person on-campus work will be required as a condition of continued employment. This department actively supports some remote work (within a state in which Harvard is registered to do business) where business and team needs allow. Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements ( . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

  • Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.

  • Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.

  • Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Department:FinancePre-Employment Screening:Criminal, Education, IdentityJob Function:Finance School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 3 years’ relevant work experience

Position Description:

Philanthropic giving provides crucial resources to enable and sustain the academic programs of Harvard Medical School. The Endowments and Gift team in the HMS Finance Office works to operationalize endowment and current-use gift resources in support of the HMS mission.

The Endowments and Gifts Team serves a spectrum of customers, including HMS leadership, Quad-based research and academic departments, and departments within Harvard’s affiliated hospitals. The team develops and maintains policy around these resources; conducts financial operations and analysis, and communicates with dozens of offices on matters related to policy, fund terms, budgets, and spending. We work closely with the budgeting, planning, and accounting teams within the Finance Office, with the HMS Development Office, and with the University’s central financial and development offices.

Typical core duties:

• Provide general accounting support, policy explanation/interpretation, and problem resolution related to endowment and gift funds

• Develop, disseminate and explain annual endowment budgets to 60 hospital affiliate departments, affiliate finance offices, 15+ Quad departments, and internal finance colleagues;

• Provides guidance to hospital affiliate departments with reimbursement requests, including fund terms, policy interpretations and payment expedition

• Independently manages monthly, quarterly, and year end closings

• Manages fund deficits and excess balances

• Support department efforts to improve processes, systems, and records

• Independently prepare and present financial and data analyses as requested

• Understand and apply financial policies, compliance rules, and accounting principles

• Oversee and delivers training to Quad and affiliate clients on processes and systems

• Ensure financial compliance with University policies and procedures and applicable legal rules and regulations

Commitment to Equity, Diversity, Inclusion, and Belonging:We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values (