Harvard University Library Professional in Cambridge, Massachusetts

45335BRAuto req ID:45335BRJob Code:386056 Library Professional Location:USA - MA - Cambridge Business Title:Collections ArchivistSub-Unit:------------ Salary Grade:056Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Basic Qualifications:

  • Degree in Moving Image Archiving or equivalent experience is required

  • Proven experience with effectively researching and writing grants is essential

Additional Qualifications:

  • Deep subject knowledge of filmmaking techniques, technologies and cinema history is essential

  • Strong and proven writing and administrative skills are required

  • Ability to communicate efficiently and diplomatically with colleagues, artists, researchers and commercial vendors

  • At least 3-5 years of experience working in a film archive or special collection is preferred

  • Some experience working with non-film collections is a plus

  • Ability to think creatively is a must

  • Fluency or near fluency in at least one foreign language is preferred

  • Passion for cinema

  • A sense of humor

  • Ability to work flexible hours, including occasional evenings and weekends

Additional Information:

We regret that the Harvard College Library is unable to provide work authorization or visa sponsorship.

Diversity Statement

At the Harvard Library, our work is enriched by our diverse campus community. Our unique and wide-ranging abilities, experiences, and perspectives are integral to achieving Harvard University’s mission of excellence in research, teaching, and learning for our patrons, our collections, and our workplace. We believe that an inclusive environment that cultivates and promotes understanding, respect, and collaboration across our diverse workforce enables our success.

We encourage individuals with diverse backgrounds, experiences and abilities to apply to be a part of our community of over 700 staff members. Our work with faculty, students and researchers to explore answers to intellectual questions, enduring and new, and to seek solutions to the world’s most consequential problems, requires that we not only reflect, but also champion our diverse society.

A global leader, the Harvard Library is a pre-eminent research library that acquires, disseminates, and preserves knowledge. Harvard's Library holdings range from traditional print collections to rapidly expanding inventories of digital resources. It is the work of the Harvard Library to provide the University's faculty, students, and researchers—now and in the future—with comprehensive access over time to all of these materials.

Learn more about our contributions to the academic enterprise by visiting us at http://library.harvard.edu/objectives-priorities and about the Harvard University community at https://hr.harvard.edu/why-harvard.

The Harvard Library is a proud member of the ACRL Diversity Alliance.

Department:Harvard College Library - Harvard Film ArchivePre-Employment Screening:Criminal, Education, IdentityJob Function:Library Duties & Responsibilities:

Reporting to the Harvard Film Archive Director, the HFA Collections Archivist is responsible for HFA Special Collections, overseeing the day-to-day operations and longer term strategy of collections access and preservation. The Collections Archivist is charged with all HFA activities related to the acquisition, processing, accessing and preservation of special collections with the larger goal of supporting and enhancing all manner of cinema-related research, study and teaching across the university, and beyond.


  • Under the supervision of the HFA Director, helps strategize and supervise general access of HFA Special Collections while regularly collaborating in this area with other cinema-related collections across the university

  • Researches and creates cutting-edge finding aids for HFA Special Collections

  • Acts as the primary liaison for specialized research inquiries, efficiently answering and following through with email, telephone and in person questions about HFA Special Collections, including those related to Harvard courses and programs

  • Together with the HFA Collection Manager, oversees all visiting researchers and scholars- including Harvard instructors and students. Helps coordinate access to film and non-film special collections

  • Researches, writes and assumes responsibility for preservation grants and collaborative preservation initiatives

  • Oversees the budgeting and realization of preservation projects and initiatives

  • Works closely with Media Preservation Services to realize and advocate for the preservation of HFA collections, taking full advantage of university and Harvard College resources

  • Ensures the quality control of all digitization and preservation work, done by Media Preservation and other entities to ensure the timely and state-of-the-art digital and film-to-film preservation of HFA holdings

  • Oversees the longer term storage and conservation of HFA collections

  • Oversees museum loans, in collaboration with the HFA Collections Manager

  • Advocates for HFA Special Collections and preservation initiatives

  • Prepares annual reports

  • Working closely with the HFA Director and Collections Manager, the Collections Archivist will also assist with new acquisitions, ensuring that all materials are properly inspected and identified before acquisition and planning all stages of the retrieval and processing of collections

  • Regularly reviews the HFA Collection to recommend items for preservation, deaccessioning or digitization

  • Collaborates with other Harvard Libraries to strategize access to the HFA’s non-film (i.e. manuscript) special collections.

  • Maintains the HFA’s collections of film stills, posters and institutional records

  • Remains actively informed about the cataloging of the HFA Collections, acting as point person between the HFA and the Technical Services division of the Harvard College Library


  • The Collections Archivist supervises preservation and collections interns and collection-specific term positions.

School/Unit:Harvard College Library EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.