Harvard University Research Admin III Pr in Cambridge, Massachusetts

45978BRAuto req ID:45978BRJob Code:F1557P Research Admin III Pr Location:USA - MA - Boston Business Title:Grants & Contracts OfficerSub-Unit:------------ Salary Grade:057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications:University sponsored research experience, including familiarity with the FAR, preferred. Juris Doctor or Paralegal experience is a plus. Excellent communication skills - verbal, written and interpersonal. Strong negotiation skills, tact, diplomacy. Proven ability in collaborative problem-solving. Demonstrated comfort in working in fast-paced, multiple-deadline driven environment. Demonstrated ability to work individually or within a team and to think creatively and provide sound advice. Computer skills and strong organizational skills. Should have broad academic interests and the ability to think critically about programmatic, financial and policy issues.Additional Information:This is a 2-year term appointment.Department:Sponsored Programs AdministrationPre-Employment Screening:Education, IdentityJob Function:Finance School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Independently provide comprehensive pre-award grant administration. Provide consultation and recommendations for the use of financial resources to faculty and staff.Typical Core Duties:

  • May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards

  • May function as a subject matter expert and/or project lead

  • Oversee such pre-award areas as: funding, searches, proposal submission, document tracking and reporting

  • Evaluate pre-award research administration procedures, recommend improvements

  • Provide technical advice for and problem resolution for a school/unit financial community on research administration

  • Act as the department representative at the School/University level

  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations

Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 5 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

  • Work is performed in an office setting

Job-Specific Responsibilities:Harvard Medical School (HMS) Office of Research Administration (ORA) provides pre-award research administration support for HMS faculty and research staff, which includes review and submission of proposals, the review and negotiation of terms and conditions of sponsored awards, and the identification and resolution of issues that arise throughout the lifecycle of an award.

Reporting to the Associate Director, Grants & Contracts (ADGC), the Grants & Contracts Officer (GCO) works independently performing a wide range of complex and confidential award- and agreement-related tasks as part of the HMS ORA Grants & Contracts Team. The GCO will be responsible for reviewing, drafting, negotiating, and executing all incoming awards and other research-related agreements to ensure compliance with relevant sponsor guidelines and University policies and to mitigate risk to the University. As an authorized University signatory, will be responsible for making the judgment call whether agreement terms and conditions are acceptable to the University and HMS or if the risk level warrants escalation to higher level ORA or HMS leadership for further discussion.

The GCO coordinates review and negotiation of agreement-related issues with Office for Technology Development, Office of the General Counsel, Risk Management and Audit Services, and the office of the Provost to ensure compliance with University policies. Liaises with the sponsor, Office for Sponsored Programs, which provides financial reporting support to the Longwood Medical Area, school/department administrators and Principal Investigators as needed to resolve issues that arise through the life of an award, uses knowledge of sponsor and University/HMS guidelines and policies to provide advice to department customers, and provides a high level of customer service to each party. Manages, tracks and reports on the progress of agreements and account set-up to Harvard and HMS stakeholders and ORA Staff. As appropriate, serves on selected University-wide and HMS committees.

The GCO will also play an active role in creating and maintaining, as necessary, ORA business processes and templates. Will embrace a continuous improvement mindset and contribute to developing and implementing process improvements aimed at streamlining ORA's work while enhancing the level of service provided. Will collaborate with the ADGC and other team members in offering training to ORA staff on award- and agreement-related topics. Other duties as assigned.

The successful candidate for this position will work independently with minimal supervision in a fast-paced, high volume environment. They should be able to anticipate and resolve problems and efficiently manage stakeholders' expectations regarding projects