Harvard University Research Admin III PrPs in Cambridge, Massachusetts

47439BRAuto req ID:47439BRJob Code:F1357P Research Admin III PrPs Location:USA - MA - Boston Business Title:Research Administration & Finance SpecialistSub-Unit:------------ Salary Grade:057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications:

  • Master’s degree, or Certified Research Administrator (CRA) preferred

  • Advanced MS Excel skills preferred

  • Working knowledge of basic financial principles, budgeting, financial analysis

  • Experience with course development preferred

  • Experience with higher ed accounting and transactions preferred

  • High level of understanding of research and other financial compliance issues preferred

  • Experience with Harvard/SPH policies and systems (GMAS, OBI, PI Dashboard) preferred

  • Interest in Public Health programs and research preferred

  • Experience in an academic, hospital, research or related environment preferred

  • Experience working with research faculty on grants and contracts preferred

  • Experience managing complex awards and working with a variety of sponsors preferred    

  • Advanced working knowledge of research compliance issues & of key federal grant regulations preferred

  • Excellent organizational and time management skills preferred

  • Strong presentation skills preferred

  • Excellent written and verbal skills preferred

  • Understanding of human subject use, animal use and other research compliance area preferred ​

Additional Information:The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery and communication. To pursue the mission, the school produces knowledge through research then translates this knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.

The Office of Research Administration supports the school's mission by serving as a central resource for the research community through the provision of expertise and leadership in obtaining and managing research funds. It acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. The Office of Research Administration is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and then awards conform and are managed according to sponsor guidelines and University policies.

The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School’s mission, objectives, and core values, please visit our website here.

Harvard offers an outstanding benefits package including:

Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

Department:Sponsored Programs AdministrationPre-Employment Screening:Education, IdentityJob Function:Finance School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Independently prepare, negotiate and manage a full array of sponsored research awards. Provide recommendations for the use of financial resources.Typical Core Duties:

  • Oversee such pre-award areas as: funding, searches, proposal submission, document tracking and reporting

  • May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards

  • May function as a subject matter expert and/or project lead

  • Evaluate pre- and post- award research administration procedures, recommend improvements

  • Perform complex post-award activities including award approval and set up, analysis and reporting and long range financial planning

  • Provide technical advice for and problem resolution for a school/unit financial community on research administration

  • Act as the department representative at the School/University level

  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations

Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 5 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

  • Work is performed in an office setting

Job-Specific Responsibilities:

The Research Administration & Finance Specialist will support innovative research at the world's leading public health research institution. Areas of research are focused across nine academic departments which include Biostatistics, Environmental Health, Epidemiology, Genetics & Complex Diseases, Global Health & Population, Health Policy & Management, Immunology & Infectious Disease, Nutrition and Social Behavioural Sciences. The Research Administration & Finance Specialist will work with all academic departments and a subset of central school offices, providing hands on training to finance administrators on best practices for sponsored pre & post award management along with the operational stewardship of non-sponsored funds. This role will provide training and support to new and existing staff, in addition to developing supporting documentation to accompany policy and process such as job aids. This position will play a key role in creating and teaching course content and ensuring relevant training information is broadly communicated.

The Research Administration & Finance Specialist is an integral part of the research enterprise and will work closely with finance administrators to provide them hands on training on best practices for sponsored pre & post award management along with the operational stewardship of non-sponsored funds.

Main duties include:

  • Provide hands on, one-on-one training on research administration and finance systems

  • Provide hands on, one-on-one training on research administration and finance policies & processes

  • Work with Associate Directors of Finance, grant managers, Sponsored Programs Administration and Office of Financial Services to develop standards & best practices for grants and financial management duties

  • Identify areas where training gaps exist and work to remedy them

  • Create an inventory of existing job aids, tools and training documents

  • Develop new job aids, tools and related training documents

  • Train new hires during the onboarding process

  • Attend trainings and stay current on RA and finance policies, processes & systems

  • Develop and teach RA and finance classes as necessary

  • Other duties as assigned

More specifically, the Research Administration & Finance Specialist will provide training in these areas:

Proposal Development

  • Promulgate best practices for proposal development

Funds Management

  • Promulgate best practices for sponsored award management, as well as management of non-sponsored funds including holistic financial management of various funding sources

Communication & Documentation

  • Create job aids and related training documents

  • Help communicate training resources

  • Suggest best practices for communicating with various stakeholders (PIs, other GMs, ADFs, central offices, collaborators)


  • Understand and provide financial administrators hands on, applied training and best practice examples on primary research and financial systems including GMAS, OBI, PI Dashboard, Wasabi, HCOM & eCRT

Policy & Compliance

  • Understand and educate financial administrators on Harvard, SPH, and external funders expenditure policies

  • Understand and educate financial administrators in compliance areas (ex. Effort Certification policies & processes)