Harvard University Research Admin III PrPs in Cambridge, Massachusetts

47552BRAuto req ID:47552BRJob Code:F1357P Research Admin III PrPs Location:USA - MA - Cambridge Business Title:Senior Research Portfolio ManagerSub-Unit:------------ Salary Grade:057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications:

  • Knowledge of Microsoft Office Suite, advanced Excel skills

  • Working knowledge of basic financial principles, budgeting, financial analysis

  • Working knowledge of OMB circulars, 2 CFR 200, FAR, and other federal sponsored research regulations

  • Working knowledge of federal and non-federal sponsors’ policies and procedures (such as NSF, NASA, DARPA, or NIH), and current issues in sponsored research administration

  • Ability to learn new software and systems (including web-based tools)

  • Excellent written and verbal communication skills

  • Ability to prioritize duties and meet multiple deadlines

  • Ability to work independently and as a team player with a diverse constituency

  • Ability to handle confidential information with discretion

  • Excellent customer service and problem solving skills

  • Ability to embrace change

  • Experience in an academic or related setting (such as hospital or non-profit)

  • Financial management experience with both sponsored and non-sponsored funds

Additional Information:


SEAS is not able to provide visa sponsorship for this position.

A resume and cover letter are required to be considered for this position.

Commitment to Diversity

SEAS is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment. Some of our core values include respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives.

Many SEAS employees are eligible for Flexible Work Arrangements, which may be explored during the interview process.

The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard’s teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit www.seas.harvard.edu.

Department:SEAS Research AdministrationPre-Employment Screening:Education, IdentityJob Function:Finance School/Unit:Harvard John A. Paulson School of Engineering and Applied Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Independently prepare, negotiate and manage a full array of sponsored research awards. Provide recommendations for the use of financial resources.Typical Core Duties:

  • Oversee such pre-award areas as: funding, searches, proposal submission, document tracking and reporting

  • May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards

  • May function as a subject matter expert and/or project lead

  • Evaluate pre- and post- award research administration procedures, recommend improvements

  • Perform complex post-award activities including award approval and set up, analysis and reporting and long range financial planning

  • Provide technical advice for and problem resolution for a school/unit financial community on research administration

  • Act as the department representative at the School/University level

  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations

Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 5 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

  • Work is performed in an office setting

Job-Specific Responsibilities:

The Senior Research Portfolio Manager (SRPM) is responsible for managing a high volume portfolio of complex sponsored and non-sponsored funds for a group of Principal Investigators (PIs). The position reports to the Assistant Director of Research Administration and Finance (ADRAF). The SRPM is a member of a faculty support team that provides the best possible customer service to the PI and lab members in support of their research activities. S/he uses independent judgment and problem-solving skills to ensure compliance with sponsor and donor regulations, School and University policies, and Area procedures. This is a high-volume, fast-paced, and dynamic environment.

  • Provides life-cycle grant support for complex, multi-faceted or non-standard projects, both federal and nonfederal, which may include complex Center grants.

  • Pre-award responsibilities include providing direct support to faculty and administrators with proposal preparation, developing budgets, budget justifications, supporting documentation, and required institutional information. Shepherds supported proposals through the proposal review and submission process. Ensures compliance with federal regulations and University, SEAS and sponsor policies.

  • Post-award duties include monthly budget and expenditure reconciliation, financial projections, interpreting financial policies and applying best practices to effectively communicate financial reporting to PI, sponsors, and related University offices.

  • Utilizing the PI Dashboard, manages faculty-designated funding (sponsored and non-sponsored funds), including monitoring balances and deficits, performing spending projections, developing financial reports, and maintaining working knowledge of basic fund information.

  • Conducts financial analysis; presents financial reports that include committed and available balances across all funds, both sponsored and non-sponsored. Utilizes the PI Dashboard, CREW, and OBI for these and ad hoc financial queries.

  • Strategizes with PI on resource/personnel allocations, including initiating and processing required forms and documentation.

  • Serves as backup to the ADRAF and a team lead for the Area. Provides guidance to more junior staff. May prepare PI rights petitions, flag potential conflicts, and review funding opportunities for potentially problematic terms and conditions for their PIs and others. May draft small business subcontracting plans. May also help prepare technical reports, which includes special reporting, coordinating statements of work, and assisting with the tracking of milestones and deliverables.

  • Reviews and approves financial transactions, such as reimbursements for travel and corporate card payments, PCards, and HCOM.

  • Assists PI with reporting requirements of the various funding organizations, including progress reports.

  • Facilitates the effort certification process and advises the PI on related policies.

  • Works with the ADRAF to implement local procedures, recommend process improvements, and resolve issues related to research funding.

  • Serves as liaison with internal departments. Collaborates with external research groups and their institutional representatives, and communicates with sponsor agencies.

  • Works in collaboration with SEAS Finance to administer capital equipment, including purchasing, tagging and equipment inventory.

  • Responsible for sub recipient monitoring on sub-awards/contracts.

  • Provides guidance to lab administrators on finance and sponsored research matters including systems, policies, and procedures.

  • Additional responsibilities may include drafting consulting agreements and other research-related documents, which require collaboration with SEAS Finance and others. The SRPM may also present financial data to sponsors and function as a member of a project team when required.

  • Other duties as required.