Harvard University Research Admin III Ps in Cambridge, Massachusetts

47583BRAuto req ID:47583BRJob Code:F1457P Research Admin III Ps Location:USA - MA - Boston Business Title:Senior Sponsored Research OfficerSub-Unit:------------ Salary Grade:057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications:Working knowledge of DARPA - IARPA funding mechanisms and other Federal Agency supplemental guides. Demonstrated ability to interpret and explain new and complex research policies and procedures and accomplish complex reporting requirements. Must be able to plan, organize and carry out new initiatives. Strong written and oral communication skills and proven success in collaboration are essential. Ability to use a high degree of judgment and make sound independent decisions. High level of attention to detail and ability to multitask. Additional Information:Harvard offers an outstanding benefits package including:

Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.Department:Office of Research AdministrationPre-Employment Screening:Education, IdentityJob Function:Finance School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Independently facilitate complex post-award activities, serve as a subject matter expert, and provide analysis, reporting and compliance applications.Typical Core Duties:

  • Perform complex post-award activities including award approval and set up, analysis and reporting and long range financial planning

  • May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards

  • May function as a subject matter expert and/or project lead

  • Evaluate post-award research administration procedures, recommend improvements

  • Provide technical advice for and problem resolution for a school/unit financial community on research administration

  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations

Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 5 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

  • Work is performed in an office setting

Job-Specific Responsibilities:Harvard Medical School (HMS) Office of Research Administration (ORA) provides research administration support for HMS faculty and research staff, which includes review and submission of proposals, review, and negotiation of terms and conditions of sponsored awards, and the identification and resolution of issues that arise throughout the lifecycle of an award.

Reporting to the Executive Director, ORA, the Senior Sponsored Research Officer works independently performing a wide range of tasks in support of HMS’s most complex awards, including Federal FAR-based contracts as well as awards from Federal advanced research project agencies such as DARPA & IARPA. In collaboration with HMS department administrators, the Office for Sponsored Programs (OSP), which provides financial reporting support to the Longwood Medical Area, and other members of ORA, the Senior Sponsored Research Officer will be responsible for developing and maintaining documentation of best practices, including templates as appropriate, for proposal development and financial management of these complex awards. This individual will work closely with the Director of Administration and Finance, Department of Sytems Biology, in this effort. They will represent HMS in University-wide efforts to develop best practices for these award types as appropriate.

The Senior Sponsored Research Officer serves as an expert resource for departmental grant managers on all matters related to proposal submission and financial compliance and reporting for complex awards. Ensures system access to Grants.gov/Workspace and other sponsor portals for pre-proposals and applications. For complex proposals, manages submission timeline, requirements, and correspondence among the sponsor, PI, sub-recipients, and department staff. Develops (or assists with the development of) cost proposals in compliance with sponsor requirements and format. Collects and reviews proposal materials to ensure submission of accurate and compliant applications by interpreting sponsor guidelines and University policies to identify risk, mitigate errors, and meet sponsor and HMS submission standards and deadlines. Works with HMS/Harvard offices to obtain pre-submission approvals, as required. Submits applications on behalf of The President & Fellows of Harvard College. Acts as point person for post-submission communications with sponsors and collaborates with the Procurement Office to assist with the development of the Small Business Subcontracting Plan, if required.

Collaborates with departmental grant managers to provide financial management and oversight of complex awards once received and uses knowledge of sponsor and University/School policies and guidelines to identify and resolve problems throughout the award lifecycle. Escalates issues to higher level HMS leadership, as necessary. For complex awards:

• Reviews complex journal transactions for compliance and processes/uploads. Reviews cost transfers prior to Departmental signature and submission.

• Performs ad hoc post-award financial reviews/reporting as well as year-end post-award financial compliance check.

• Collaborates with department staff to prepare financial reports in compliance with sponsor requirements for OSP review and submission.

• Works with department staff and OSP to ensure any Small Business Subcontracting Plan reporting requirements are met.

• Supports HMS process to ensure E-Verify compliance.

Other duties as required.