Harvard University Research Admin IV PrPs in Cambridge, Massachusetts

47082BRAuto req ID:47082BRJob Code:F1358P Research Admin IV PrPs Location:USA - MA - Boston Business Title:Finance ManagerSub-Unit:------------ Salary Grade:058Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications:

  • MBA or Masters’ degree in relevant field

  • Knowledge of Microsoft Office Suite, advanced Excel skills

  • Working knowledge of financial principles, budgeting, financial analysis

Additional Information:Harvard offers an outstanding benefits package including:

Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position. Department:MicrobiologyPre-Employment Screening:Criminal, Education, IdentityJob Function:Finance School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Oversee comprehensive pre post-award grant administration. Provide consultation and recommendations for the use of financial resources to faculty and staff.Typical Core Duties:

  • Establish and monitor effective pre post -award processes and systems

  • May function as a subject matter expert and/or project lead

  • May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards

  • Manage such pre-award areas as: proposal submission, award validation approval and set-up

  • Manage such post-award areas as: award approval and set-up, financial analysis and reporting

  • Collaborate on the development of new pre post-award procedures within school/unit that support University wide policies and initiatives

  • Provide problem resolution, guidance and or training for sponsored research award management, compliance, systems, and reporting

  • Interpret regulations and guidelines of multiple program funding with complex and broad guidelines for spending

  • Lead the audit of individual sponsored accounts to ensure compliance with University and sponsored regulations

  • Ensure department’s accurate and timely financial analysis and reporting

  • Act as unit representative at the School/University level

  • Provide staff mentoring and training

  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations

Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 7 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

  • Work is performed in an office setting

Job-Specific Responsibilities:The Department of Microbiology at Harvard Medical School has a long and distinguished history of making significant contributions to an understanding of the fundamental causes, means of prevention, and treatment of disease by studying the molecular bases of pathogenic viral and bacterial infections. The Department is comprised of 13 active faculty and 4 emeritus faculty on the quad.

We are seeking a talented and highly motivated candidate to serve as a Finance Manager. The successful candidate will lead a financial team to support the sponsored research portfolios of the on-quad faculty in the Department, along with their respective trainees. They will handle complex situations and multiple responsibilities. They must balance long-term projects while understanding the immediate needs of the faculty. They will have the capability to interact with all levels of administration at the Medical School.

MANAGEMENT: Responsible for managing 4.5 FTEs, which includes effective staff management, hiring and orientation, coaching, workflow and performance management, and the promotion of an inclusive work environment. Develop Grants Managers by training and building their knowledge base and skills to effectively manage sponsored funding. Working with the Director of Research, seek guidance and serve as a liaison between HMS HR and faculty regarding lab personnel issues (i.e. employee issues, leaves, hiring options, onboarding, and terminations, etc). Oversees the quad based, academic appointment process, which includes review and approval of appointment paperwork, advising faculty of appointment options, reviewing and approving visa requests and applications, payroll and cost changes, and monitoring effort commitments. Working with the Director of Research, creatively, but compliantly problem solve for faculty. This includes balancing faculty needs and expectations with what’s in their best interest and the best interest of the School. Partner with central offices, when needed, to achieve the best outcome.

FINANCIAL MANAGEMENT: Creates financial projections, develops the department annual budget and reconciles and monitors budget vs. actual expenses during the fiscal year to report status to HMS Office of Finance. Manages department financial resources (i.e. gifts, endowments, and unrestricted funds), which includes preparing projections. Works with the Director of Research and Department Chair to allocate resources to support the programmatic needs and mission of the Department. Manages year-end process, which includes appointment renewals, payroll changes, and core facility, department unrestricted accounts and operating budget closeout.

GRANTS MANAGEMENT: Manages Department grant processes including review of grant proposals to identify and resolve compliance issues related to University and sponsor requirements. Interprets and consults with the Office for Research Administration on pre- and post-award guidelines and advises faculty and staff. Develops, executes and monitors departmental policies, systems, and procedures to ensure best practices, efficiency and conformity to all rules, regulations and applicable HMS, University and funder policies. Provides administrative and financial oversight for both pre- and post-award management of 2 Center of Excellence for Translational Research (CETR) grants. Manages the financial operation of 2 core facilities (glasswashing and microscopy), which includes setting pricing, reconciling expenses and revenue, and preparing projections. Works with the Director of Research on developing operating procedures and facility policies to ensure compliance with the University’s service center regulations.

This position reports directly to the Director of Research for the department with a dotted line reporting structure to the CFO and the Executive Director of Research Administration.