Harvard University Research Admin Mgt III PrPs in Cambridge, Massachusetts

45738BRAuto req ID:45738BRJob Code:F1357M Research Admin Mgt III PrPs Location:USA - MA - Boston Business Title:Financial ManagerSub-Unit:------------ Salary Grade:057Time Status:Full-time Union:00 - Non Union, Exempt or Temporary Additional Qualifications:

  • Knowledge of Microsoft Office Suite, advanced Excel skills preferred

  • Working knowledge of financial principles budgeting, financial analysis preferred

  • Supervisory experience preferred

  • Advanced knowledge of sponsored research regulations, along with financial management experience, strongly preferred

  • Knowledge of Harvard financial systems preferred

  • Outstanding interpersonal and communication skills; experience building relationships with faculty and staff; strong customer service orientation; experience training and developing staff; strong computer skills; well-organized, with experience managing multiple priorities in a fast-paced environment preferred

Additional Information:The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery and communication. To pursue the mission, the school produces knowledge through research then translates this knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.

The Office of Research Administration supports the School's mission by serving as a central resource for the research community through the provision of expertise and leadership in obtaining and managing research funds. It acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. The Office of Research Administration is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and then awards conform and are managed according to sponsor guidelines and University policies.

The Financial Manager will support innovative research at the world's leading public health research institution. Areas of research are focused across nine academic departments. The Financial Manager will work in the Department of Immunology and Infectious Diseases but will have an opportunity to be exposed to research happening across the School.

The Department of Immunology and Infectious Diseases (IID) was formed in 1997 when the Departments of Cancer Biology, Molecular and Cellular Toxicology, and Tropical Public Health were merged. The department focuses on the biological, immunological, epidemiological and ecological aspects of viral, bacterial and protozoan diseases of animals and humans, including the vectors that transmit infectious agents. Research in the department's 14 laboratories is primarily focused on diseases of developing countries.

The Harvard T.H. Chan of Public Health is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – including fostering respect for all, serving the greater good, and welcoming individuals from diverse backgrounds, experiences, and perspectives. To learn more about the Chan School’s mission, objectives, and core values, please visit our website here.

Harvard offers an outstanding benefits package including:

Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.

Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

Retirement: University-funded retirement plan with full vesting after 3 years of service.

Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.

Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

Department:Sponsored Programs AdministrationPre-Employment Screening:Education, IdentityJob Function:Finance School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary:Oversee comprehensive pre post-award grant administration. Provide consultation and recommendations for the use of financial resources to faculty and staff.Typical Core Duties:

  • Responsible for effective staff management for a group or team of employees, including hiring and orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment

  • May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards

  • Manage such pre-award areas as: funding, searches, proposal submission, document tracking and reporting

  • Oversee such post-awards areas as: award approval and set-up, financial analysis and reporting

  • Evaluate pre post-award research administration procedures, recommend improvements

  • Provide technical advice for and problem resolution for a school/unit financial community on research administration

  • Act as unit representative at the School/University level

  • Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations

Basic Qualifications:

  • Bachelor’s degree or equivalent work experience required

  • Minimum of 5 years’ relevant work experience

  • Advanced knowledge of sponsored research regulations

Working Conditions:

  • Work is performed in an office setting

Job-Specific Responsibilities:The Financial Manager supervises a team of grant managers and support staff, and will work closely with the Research Administration Manager, Associate Director of Finance and team in collaboratively and comprehensively managing the research and financial administration needs of the department. The team supports a large group of principal investigators (PIs).

Across all components, the primary responsibility of the Financial Manager is staff management and development and in creating and maintaining a high functioning team in a service-oriented culture. The position also requires interaction with senior staff in various financial and research administration offices.


  • Partners with the Associate Director of Finance and and team to develop and implement department policies and best practices

  • Advises principal investigators, research, and administrative staff on fiscal policies and procedures, including federal and Harvard University policies and any other grant regulations

  • Provides training to staff, students, and fellows on financial procedures and related policies

Financial and Administrative:

  • High-level management of sponsored (federal and non-federal), unrestricted, gift, and endowment awards with faculty portfolios across the department

  • Ensures that, within the department, there is a consistently-understood and implemented process, communication is high quality, and that messaging is consistent to all who encounter financial transactions, information, and systems (including support staff, students, post-docs, faculty, and other members of the finance group/team)

  • Reviews and approves financial transactions including accounts payable, reimbursements, corporate card settlements, wire transfers, personnel costing changes and general ledger entries

  • Works with the Associate Director to submit the annual fiscal budget for the Department

  • Provides financial reports, projections, and strategic planning to PIs and to the Director and Associate Director as needed

  • Resolves administrative issues, including allocation of resources, compliance with financial policies and appropriateness of expenses