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Harvard University Research Administrator in Cambridge, Massachusetts

59852BRAuto req ID:59852BRJob Code:405007 Financial Professional (N) Location:USA - MA - Cambridge Business Title:Research AdministratorSub-Unit:------------ Salary Grade ( :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

3 years sponsored pre- and post-award experience in academic, healthcare, research, or non-profit setting; a combination of education and experience will be considered.

Additional Qualifications and Skills:

Bachelor's Degree preferred. Five years directly related work experience in an academic environment are strongly preferred. Strong written and oral communication skills are essential as is the ability to handle confidential information with discretion. Successful candidate must have a high degree of attention to detail, be able to manage multiple tasks and deadlines, shifting priorities, and interact effectively with a diverse constituency. Strong problem-solving skills, attention to detail and accuracy, and commitment to customer service are essential. Computer competency, including demonstrated proficiency with Excel, is required. Experience with Oracle financial systems is preferred.

Additional Information:All formal offers will be made by FAS Human Resources

Harvard offers an outstanding benefits package including:

  • Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.

  • Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.

  • Harvard access to athletic facilities, libraries, campus

Department:Harvard College ObservatoryPre-Employment Screening:Identity Schedule:35 hours per week.Job Function:Finance Position Description:

This position will report to the Assistant Director of Finance and Administration. Responsible for a complex portfolio of approximately 12 Harvard College Observatory Principal Investigators, including some with appointments in multiple departments and institutions. Manage all aspects of pre- and post-award grants management. Liaise with external sponsors, FAS Research Administration Services (RAS), Harvard's Office for Sponsored Programs, and Harvard's Office for Technology Development on matters involving federal and non-federal funding. Work closely with financial and sponsored research staff at the Smithsonian Astrophysical Observatory. Provide PI's and Division Administrators with timely information and advice on all aspects of proposal preparation and submissions. Interpret complex regulations and guidelines from myriad sponsored and non-sponsored funding sources. Interpret policies, procedures, rules and regulations for PIs and administrators. Review funding opportunities and program announcements. Responsible for the timely preparation and submission of renewals, resubmissions and reports; approve expenditures and close out accounts at the department level. Responsible for monitoring sub-recipient awards, quarterly effort reporting, monthly accounts reconciliation, and other post-award management. Assist in training financial and administrative staff responsible for processing transactions on sponsored awards. Advise faculty on complex procurements of major sponsored purchases including long-term capital expenditures. Work with Assistant Director and PIs to manage complex fabrication projects. Provide complex financial analyses for Executive Director and Assistant Director. Work on special projects as necessary.

School/Unit:Faculty of Arts and Sciences EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Working Conditions:The University requires all Harvard community members to be fully vaccinated (primary series) against COVID, as detailed in Harvard’s Vaccine & Booster Information ( . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage:

This position offers a hybrid / remote opportunity but is not 100% remote.

Job Summary:

Handles pre and post award administration for HCO

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.