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Harvard University Senior Sponsored Research Administrator in Cambridge, Massachusetts

54436BRAuto req ID:54436BRJob Code:405007 Financial Professional (N) Location:USA - MA - Boston Business Title:Senior Sponsored Research AdministratorSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • 5+ years of experience, with 3+ years of those years in pre-award management experience (both federal and non-federal), required; a combination of education and experience may be considered

Additional Qualifications and Skills: The following job-specific skills and competencies are preferred:

  • Bachelor’s degree, and/or Certified Research Administrator (CRA)

  • Pre and post-award experience

  • Experience in an academic, hospital, research or related environment

  • Experience working with research faculty on grants and contracts

  • Experience managing complex awards and working with a variety of sponsors

  • Experience with Excel

  • Advanced working knowledge of research compliance issues & of key federal grant regulations

  • Excellent organizational and time management skills

  • Excellent written and verbal skills

  • Strong attention to detail

  • Understanding of human subject use, animal use and other research compliance areas

  • Problem solving skills and flexible approach

    The following cultural competencies are also preferred:

  • Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments

  • Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion

  • Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity

Additional Information: At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School’s mission, objectives, and core values (https://www.hsph.harvard.edu/about/mission/) and our diversity, inclusion, and belonging (https://www.hsph.harvard.edu/diversity/20-21-initiatives/) initiatives.


Harvard University offers an outstanding benefits package including:

  • Time Off: 3-4 weeks paid vacation, paid holiday break, 12 paid sick days, 12+ paid holidays, and 3 paid personal days per year.

  • Medical/Dental/Vision: Excellent and affordable medical, dental & vision plans, with coverage beginning as of an employee's start date.

  • Retirement: University-funded retirement plan with full vesting after 3 years of service.

  • Tuition Assistance & Reimbursement Programs: $40 per class at the Harvard Extension School, discounted options through participating Harvard graduate schools, and reimbursement options for accredited schools outside of Harvard.

  • Transportation: 50% discount on MBTA passes, as well as additional options (rideshare, biking, etc.) to assist employees in their daily commute.

  • Wellness & Professional Development: Programs and classes at little or no cost, including stress management, hard & soft skills development, career planning, massages, nutrition, meditation, and complimentary health services. Additionally, access to Harvard athletic facilities, libraries, campus events -- and many discounts for various cultural and leisure activities throughout metro Boston.

    Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!


  • The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.

  • Harvard University requires pre-employment reference checks and background screenings.

  • This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.


Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage (http://www.harvard.edu/coronavirus/covid-19-vaccine-information/) .

Department:Sponsored Programs AdministrationPre-Employment Screening:Identity Job Function:Finance Job-Specific Responsibilities: Duties and responsibilities include, but are not limited to, the following:

  • Review of proposals and awards for compliance

  • Interpretation of sponsor guidelines and policies

  • Mentoring and training junior staff and new hires as well as team and departments as needed

  • Authorization of new accounts and changes to existing accounts

  • Serves as a resource for SRAs, the departments and the Research Administration Support Team (RAST). Identifies and provides ad hoc problem solving

  • Provides outstanding customer support that is consistent with established standards and best practices and prioritizes work based on an understanding of needs and expectations

  • Interacts with: Academic Dept. Staff (GM, ADF, research coordinators and, as necessary, faculty/PIs), Central Offices (SPA staff, OSP, OHRA, IACUC, etc.) and External Customers (Harvard affiliates, other Harvard Schools and sponsors

  • Communicates with Harvard Chan School and Harvard University staff, sponsors and collaborators

  • Participates in proposal development; advises department on terms and requirements of funding opportunities

  • Approves and submits eSNAP progress reports and simple foundation progress reports

  • Approves and submits initial no-cost extension requests in eRA commons

  • Reviews award notices, utilizing Assistant/Associate Director assistance (as needed), for proper account set up in GMAS

  • Understands, interprets and explains award terms and conditions to departments

  • Performs basic negotiation and acceptance of incoming and outgoing sponsored agreements on behalf of Harvard with Assistant/Associate Director’s oversight

  • Assists department with sponsor requests; secures necessary documents from department or other administrative offices for grant processes

  • Understands, interprets and applies relevant sponsor and University policy to assure best grants management practices

  • Participates in audit processes

  • Assists the Office of Sponsored Programs (OSP) with sponsor funding deposits; performs account updates independently in GMAS, as necessary

  • Performs other duties as assigned

    PLEASE NOTE: The primary work location for this position is Boston, Massachusetts. Until our return to campus, which is still to-be-determined, this interview process and position will be conducted virtually – including virtual interviews, remote onboarding, and remote work. The remote nature of this position is only temporary. Local, on-campus work will be required once the School and this role return to an operational status that supports it. School/Unit:Harvard T.H. Chan School of Public Health EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery and communication. To pursue the mission, the school produces knowledge through research then translates this knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations.

The Office of Sponsored Programs Administration supports the school's mission by serving as a central resource for the research community through the provision of expertise and leadership in obtaining and managing research funds. It acts as the institutional representative of the President and Fellows of Harvard College for the administration of sponsored projects for the school. The Office of Sponsored Programs Administration is comprised of research administrators that work in partnership with faculty to review and submit proposals for funding and to ensure that proposals and then awards conform and are managed according to sponsor guidelines and University policies.

The Senior Sponsored Research Administrator will support innovative research at the world's leading public health research institution. Areas of research are focused across nine academic departments which include Biostatistics, Environmental Health, Epidemiology, Global Health & Population, Health Policy & Management, Immunology & Infectious Disease, Molecular Metabolism, Nutrition and Social Behavioral Sciences.

The Senior Sponsored Research Administrator (SSRA) is an integral role and supports the assigned departments and faculty/researchers (P.I.s) with the administration of pre-award, as well as some awards management tasks with a focus on compliance and customer support.

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