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Harvard University Student Affairs Staff Asst in Cambridge, Massachusetts

65772BRAuto req ID:65772BRJob Code:403033 Staff Assistant III Department Office Location:USA - MA - Boston Business Title:Student Affairs Staff AssistantSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:

  • 3 – 5 years of professional office experience. Experience in an academic setting preferred. Education beyond high school may count toward experience.

  • Ability to successfully pass a comprehensive background check at hire.

Additional Qualifications and Skills:

  • Outstanding customer service skills

  • Excellent organization and communication skills

  • The ability to work both autonomously and under supervision.

  • Ability to be able to manage time and meet deadlines.

  • Candidates should have strong computer skills (PC)/Microsoft Office Suite.

  • Ability to handle confidential and/or sensitive information with discretion.

  • Ability to work in a team.

  • Familiarity with Harvard University systems is an advantage.

Additional Information:

Compensation Range (hourly rate): Salary is based on related experience, expertise, and internal equity. Generally new hires can expect compensation between the minimum and midpoint of the range.

Minimum $29.91

Midpoint $38.32

Maximum $46.73

Department:Office of Dental EducationPre-Employment Screening:Criminal, Education, IdentityJob Function:General Administration Position Description:

Essential Responsibilities include but are not limited to:

  • Answers the main ODE phone line.

  • Schedules appointments for the Deans and Directors in the ODE.

  • Does administrative tasks for the Deans and Directors in the ODE.

  • Manages the School-wide room booking system and policies.

  • Organizes parking and catering for ODE meetings and events.

  • Tracks ODE committee meeting dates and sends reminders.

  • Manages distribution of lockers and mailboxes

  • Orders and distributes student MBTA passes.

  • Helps Curriculum Services with room booking, communications, curriculum feedback and other duties.

  • Handles office mail and deliveries.

  • Helps with standardized exams and exam accommodations.

  • Supports the school’s accreditation process.

  • Updates ODE section of HSDM website.

  • Orders office supplies and stationery.

  • Contributes to the mission and vision of HSDM and models the School’s core values in all facets of the work.

  • Performs other related duties as assigned or requested.

School/Unit:Harvard School of Dental Medicine EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Physical Requirements:

  • May be required to sit and/or stand for long periods of time.

  • Occasional overtime may be required.

Working Conditions:

  • The primary work location for this position is Boston, MA. Per the University payroll policy all work (including remote) must be performed in a state in which Harvard is registered to do business. In order to be on Harvard payroll, you must reside in a University payroll registered state (https://tax.oc.finance.harvard.edu/payroll-taxes#::text=Harvard%20University%20may%20directly%20employ,states%20to%20allocate%20their%20state) .

  • The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

  • Harvard School of Dental Medicine is unable to offer visa support or work permission for this opportunity.

Job Summary:

The Student Affairs Staff Assistant supports the administrative and clerical needs of the Director of Student Affairs, Faculty, Administrative Staff, and Students. The Office of Dental Education (ODE) Staff Assistant works full-time and on-site and is the first point of contact for visitors and inquiries.

This is a 6-month term position from date of hire.

Commitment to Equity, Diversity, Inclusion, and Belonging:Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format:On-Site Work Format Details:This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

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