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Boston College Assistant Registrar, Academic Records in Chestnut Hill, Massachusetts

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.

Job Description

At Boston College, the role of Assistant Registrar & Optical Scanning Specialist comprises two major functions as part of the overall Academic Services team: core functionality and auxiliary functionality.

Core Functionality: Records: The Assistant Registrar for Records and Optical Scanning is responsible for the accuracy of the academic records of approximately 5,000 students across a number of Boston College's Undergraduate, Graduate, and Professional schools.

The work of stewarding the academic records for these students includes the review and maintenance of a complex modern IT degree audit solution, reviewing for accuracy and applying approved course requirement substitutions, approving and creating rules for transfer coursework as well as making any other necessary adjustments to student information. Working closely with the Office of Financial Aid to ensure changes to student status' follow guidelines for compliance with federal regulation. The Specialist serves as a resource for students as well, providing guidance on policy and advice as to how to ensure that coursework meets all school, degree, major, minor, and concentration requirements.

Auxiliary Functionality: Optical Scanning the Assistant Registrar serves as the primary manager for University scanning services. While some academic evaluations have moved to online toolsets, a large number of faculty continue to rely on physical exam forms to record multiple-choice test results.

The Assistant Registrar manages, with help from grad student assistants, the process of scanning upwards of 50,000 exams per year across more than 900 courses. This includes providing training and guidance directly to faculty wishing to use scanned exams, managing the scanning process to meet turnaround expectations, and managing the student workers involved in the process.

Tester/Trainor technical systems: Participate in defining and testing of academic requirements for the new Eagle Apps student information system along with other newly launched technologies, Google Suite expert Creation of Forms, surveys, docs used extensively by Academic Services staff to modernize and communicate with constituencies. Provides training and support to other AS staff members. WCAS EPC participant Responsible for representing the interests of the Academic Services team and reporting back updates and changes to academic programs and policies.

In order to execute these responsibilities, candidates should be detail-oriented, possess willingness to learn and adapt to new technologies, confident in ability to represent the Academic Services office across the University, be comfortable training Deans and Department Administrators on policy, procedure and technology solutions. The Assistant Registrar should be prepared to be individually accountable for their work, but also be ready to act as a member of a larger team to assist others when necessary. Flexibility, professionalism, and a "can-do" attitude will be highly valued.

Full-Time Equivalent Hiring Range: $47,500 to $59,350; salary commensurate with relevant experience.


A bachelor's degree is required, masters preferred. Experience working in a higher education environment is recommended.

Note that although this work generally occurs during regular business hours, additional time at work may be required at peak periods throughout the calendar year, including the week prior to Commencement in May.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

  • Tuition remission for Employees

  • Tuition remission for Spouses and Children who meet eligibility requirements

  • Generous Medical, Dental, and Vision Insurance

  • Low-Cost Life Insurance

  • Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

  • Paid Holidays Annually

  • Generous Sick and Vacation Pay

  • Additional benefits can be found on

Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at .

Boston College's Notice of Nondiscrimination can be viewed at .