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Boston College Fiscal & Grant Administrator (Senior), RPCA in Chestnut Hill, Massachusetts

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.

Job Description

Title and salary commensurate with relevant experience based on the following titles and full-time hiring ranges:

Senior (5+ years of experience): $78,120 - $97,650

Non-Senior (3-5 years of experience): $69,080 - $86,350

Non-Senior (1-3 years of experience): $62,640 - $78,300

The Research Program on Children and Adversity (RPCA) at the Boston College School of Social Work (BCSSW) is an applied research program dedicated to improving the evidence base of understanding risk and protective factors influencing mental health, child development, and family functioning as well as intervention research to develop and test behavioral interventions for children and families affected by multiple forms of adversity, including armed conflict, poverty, and infectious disease. Highly active and continually growing, the RPCA currently has an annual research expenditure of approximately $3,500,000.

Reporting to the Associate Director of Grant Administration at the Research Program on Children and Adversity (RPCA) at the Boston College School of Social Work (BCSSW), the Fiscal & Grant Administrator is responsible for assisting in the overseeing the fiscal and procedural requirements of RPCA grants, including the development of appropriate financial controls and procedures, related procurement needs, working with pre- and post-award sponsored administration, budgeting, and financial reporting and forecasting. To this end, s/he will also work with the Principal Investigator, Associate Director of Research, Administrative Manager, and Program Managers to provide high level strategic guidance and forecasting on finance and research-related matters for RPCA.

The Fiscal & Grant Administrator will assist in managing multiple sources of funding: including federal restricted funds, grants, gifts and contracts. S/he performs complex analyses and audit function to assure accuracy and compliance with internal and external regulations and monitors appropriate budget spending in coordination with the Principle Investigator and program manager. S/he has the ability to work independently and uses a high degree of discretion in interpreting and implementing policies and procedures. S/he also works with program managers and PIs on a consistent basis providing them with briefings and analyses to help ensure successful implementation of research projects.

Essential functions include:

Program Operations (30%): Advise on long-term financial viability of RPCA given multiple grants and contracts from various sources with differing project end dates. Develop new budget proposals, forecast ongoing budgets and monitor the resulting awards received for academic and research projects and programs. Regulations, and in particular with NIH policies. Assist in developing and administering salary plans for RPCA staff. Assist in overseeing effort reporting for unit. Submit and monitor RPCA Staff Expense Reporting.

Grant Proposal Preparation (20%): Assist Faculty Director, PIs, Program Manager and other staff to develop grant applications and ensure timely and successful submission. Manage pre-award proposal development for NIH and other sponsored projects. Work with OSP to manages pre-award financial relationships with sponsors and sub-contractors.

Grant Administration (50%): Support Associate Director of Grants Administration in arranging and providing monitoring, support and capacity building to management of subcontracts with low- resource setting country partner organizations (i.e. non-governmental organizations based in sub-Saharan Africa, etc.). Interpret regulations and guidelines of multiple funding sources with complex and broad guidelines for spending. Post-award responsibilities include budget reconciliations and adjustments, financial reporting to OSP and sponsoring agencies. Serve as point person for processing of invoices and day to day monitoring of budgets. Assist with short- and long-term financial planning. Manage post award research administration for NIH and other sponsored projects. Serve as a point person for Office of Sponsored Programs in the development of subcontracts, monitoring and invoicing and providing monthly reconciliation.

Please include a cover letter with your application.


Bachelor’s Degree in Finance, Business, Administration or related fields required. Strong written and oral communication, analytical thinking, resourceful problem-solving skills required. Ability to work independently with minimal supervision. Ability to handle complex and confidential information with discretion. Proficient knowledge of PeopleSoft, Excel and Word. Expertise in grant accounting, federal regulations (NIH in particular) and post award administration. Expert in pre-award grant management. Experience in developing budgets, forecasts and cost projections. Excellent written and oral communication skills. High level of organization skills with strong attention to detail. Must be able to multitask and prioritize frequently changing needs. 3+ years of progressive grant and contract experience. Knowledge of sponsored research regulations and experience with NIH grants, especially those in international settings and in low resource settings required. Experience with administering grants in Sub-Saharan Africa preferred but not required.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

  • Tuition remission for Employees

  • Tuition remission for Spouses and Children who meet eligibility requirements

  • Generous Medical, Dental, and Vision Insurance

  • Low-Cost Life Insurance

  • Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

  • Paid Holidays Annually

  • Generous Sick and Vacation Pay

  • Additional benefits can be found on

Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at .

Boston College's Notice of Nondiscrimination can be viewed at .