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Boston College Grant Proposal & Contracts Administrator - Sponsored Programs in Chestnut Hill, Massachusetts

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.

Job Description

Working within the Office for Sponsored Programs, the Grants and Proposal Administrator serves as a central resource managing the pre-award activities for an assigned portfolio of grants and contracts within one or more academic departments. This role will provide proactive support to faculty members and will work collaboratively across the university to create a supportive and responsive environment.

Reporting to the Associate Director of International Grants and Subawards, the Grants and Proposal Administrator is responsible for managing all pre-award activities related to proposal development to include providing grant proposal support to a group of departments and centers within the Morrisey College of Arts & Sciences and be primarily responsible for working with faculty on the administrative and budgetary aspects of their research proposals. Provide grant-related policy knowledge and guidance, while ensuring a high level of compliance applicable to sponsor policies and regulations. The Administrator will establish and ensure a trusting environment so that he/she can best assist a Principal Investigator (PI) during their submission process.

The primary responsibility of the position is to work with faculty in the pre-award submission of proposals and administration of their grants and contracts which includes:

· Assist faculty in the development, preparation, and submission of grant and contract proposals which includes the development of budgets and budget justifications, and other administrative documents such as facilities, equipment, biosketches, other support, letters of support, etc.

· Establish and maintain strong working relationships with colleagues across BC departments, as well as within OSP;

· Perform research on funding opportunities that align with the interests of the PIs you will work with;

· Communicate with collaborating institutions to secure necessary sub-award documents for proposals;

· Interpret sponsor and institutional guidelines (ensure applications meet agency and University guidelines and published timetables and deadlines including management of Just-in-Time process, review proposals for consistency with sponsor guidelines);

· Keeping up to date with Uniform Guidance;

· Ensure proposals are entered and routed in a timely manner;

· Other duties as assigned.

Title and salary commensurate with relevant experience based on the following titles and full-time hiring ranges

Sr Assistant Director, Pre-Award Administration (5+ years prof exp) - $86,200 - $107,750

Assistant Director, Pre-Award Administration (3-5years prof exp) - $78,120 - $97,650

Grant Proposal & Contracts Administrator (0-3 years exp) - $69,100 - $86,350


Demonstrated ability to:

o analyze data and sponsor guidelines and formulate conclusions

o learn changing technologies related to grants and contracts management

o create high-quality written documents

o proactively resolve issues in a timely manner

o work well under pressure and perform effectively and efficiently to secure funding proposals

· Bachelor’s degree in Business, International Relations, or related field, or a combination of education and experience that yields the required competencies.

· Master’s degree preferred.

· 1+ years of experience in research administration, specifically in pre-award.

· Experience creating budgets and working with stakeholders on revisions as needed

· Fundamental interpersonal skills in a professional environment

· Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Excel, PowerPoint); and

· Excellent customer service orientation and deadline oriented.

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

  • Tuition remission for Employees

  • Tuition remission for Spouses and Children who meet eligibility requirements

  • Generous Medical, Dental, and Vision Insurance

  • Low-Cost Life Insurance

  • Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

  • Paid Holidays Annually

  • Generous Sick and Vacation Pay

  • Additional benefits can be found on

Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at .

Boston College's Notice of Nondiscrimination can be viewed at .