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Boston College Senior Fiscal & Grant Administrator in Chestnut Hill, Massachusetts

Boston College Introduction

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,445 full-time undergraduates and 5,125 graduate and professional students. Ranked 35 among national universities, Boston College has 878 full-time and 1,201 FTE faculty, 2,750 non-faculty employees, an operating budget of $1.2 billion, and an endowment in excess of $2.8 billion.

Job Description

This position is eligible for a partial remote work schedule

The Arts & Sciences Service Center is looking for a Fiscal & Grant Administrator who will work as part of a customer-focused dynamic team providing research support to our faculty members. The Morrissey College Service Center supports over 500 faculty members and 100 Principal Investigators across 22 academic departments.

The Fiscal & Grant Administrator will provide administrative and technical guidance and support to faculty seeking outside funding for research. They will be responsible for providing pre-award and post-award support to a diverse population of Principal Investigators. This position will be assigned a group of faculty members with active research labs that submit complicated proposals and require support with an in-depth understanding of the regulations governing their spending. This role includes providing support of both internally and externally funded research projects.

Primary responsibilities:

Work with faculty to develop research grant proposals and manage the submission process.

Coordinate all aspects of grant proposal submission including interpretation of funding requirements, preparation of budgets and budget justifications, and ensuring compliance with policies and procedures.

Serve as a primary liaison between faculty and the Office for Sponsored Programs.

Responsible for the interpretation and communication of institutional and sponsor policies and procedures to ensure compliance.

Maintain current knowledge on NIH / NSF / DOE grant submission deadlines for new awards, progress reports, competing renewals, & re-submissions.

Coordinate requests for JIT and progress reports.

Work closely with Principal Investigators throughout the grant life cycle to maintain fiscal and administrative compliance with sponsor guidelines.

Analyze budgets for correct calculation of salaries, fringe benefits, materials, equipment, subaward costs and indirect costs.

Initiate the budget setup for new and continuing awards.

Work with Principal Investigators to ensure correct allocation of costs, for grants and internal research budgets, to avoid the need for cost transfers.

Initiate and process hiring and payroll extension of research staff, working with Human Resources and other departments as necessary to complete process.

Initiate and process purchase requisitions, payment vouchers and reimbursements, working with Procurement and other departments as necessary to complete processes.

Review appropriateness of budget re-allocations and transactions in accordance with funding source guidelines.

Prepare monthly reports and forecast of internal and external funds available for Principal Investigators to prevent budget deficits.Initiate budget transfers and costs transfers when necessary.

Responsible for timely closeout of expired projects.

Develop and maintain collaborative working relationships with University departments such as Human Resources, Procurement and Accounts Payable.

Maintain timely communication and coordination with involved parties to resolve issues.

Hiring range commensurate with experience:

Senior Level - 5 plus years, $78,120 - $97,650

Level II - 3-5 years, $69,100 - $86,350

Level I- 1-3 years - $$62,650 - $$78,300


  • Bachelor's degree is required.

*5 plus years experience

  • Demonstrated ability to work in a fast paced, team based, deadline oriented environment.


  • Previous experience in a customer service environment is a plus

  • Academic experience

  • Experience using PeopleSoft Financials or a comparable application

  • Master's degree for Senior Grant Administrator

Closing Statement

Boston College offers a broad and competitive range of benefits depending on your job classification eligibility:

  • Tuition remission for Employees

  • Tuition remission for Spouses and Children who meet eligibility requirements

  • Generous Medical, Dental, and Vision Insurance

  • Low-Cost Life Insurance

  • Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans

  • Paid Holidays Annually

  • Generous Sick and Vacation Pay

  • Additional benefits can be found on

Boston College conducts pre-employment background checks as part of the hiring process and requires all employees to be fully vaccinated for COVID-19. Boston College is an affirmative action, equal opportunity employer. In concert with our Jesuit, Catholic mission, Boston College is dedicated to the goal of building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment and strongly encourages applications for women, minorities, individuals with disabilities, and covered veterans. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at .

Boston College's Notice of Nondiscrimination can be viewed at .