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State of Massachusetts ACLS Program and Fiscal Specialist in Malden, Massachusetts

First consideration will be given to those applicants that apply within the first 14 days. Adult and Community Learning Services (ACLS) oversees the Department of Elementary and Secondary Education’s (DESE) Adult Education programs and Adult Education in Correctional Institutions (AE/AECI). ACLS funds and monitors over 100 programs across the Commonwealth that provide Adult Basic Education and English for Speakers of Other Languages services to over 18,000 adult students annually. The mission for the Office of ACLS within the Center for Educational Options at DESE is to provide each and every adult with opportunities to develop literacy skills needed to qualify for further education, job training, and better employment, and to reach his/her full potential as a family member, productive worker, and citizen. DESE is committed to educational access and equity. This commitment means that: • All students, and especially our most vulnerable students — inclusive of low-income students, English Learners, students of color, and students with disabilities — will have access to high-quality educational opportunities and will experience high expectations to ensure greater equity in outcomes; • All educators are culturally responsive and honor as well as leverage diversity in their education practices; • All families and caregivers are valuable partners and help to create a rich educational experience for adult learners; and • The Center for Educational Options, in partnership with other DESE Centers, will collaborate on efforts to eliminate explicit and implicit bias, to dismantle racism and to promote social justice within districts, schools, and programs. The Educational Specialist C Program and Fiscal Specialist is responsible for providing technical assistance to assigned Adult Education (AE) programs regarding effective program practice. The Program and Fiscal Specialist is responsible to monitor program compliance and program performance through a monthly analysis of data and provide feedback to the program. Review grant applications, continuation applications, budgets and budget amendments to ensure compliance with state and federal policies. Attend required internal and external meetings, workshops and conferences. Facilitate meetings and workshops, as required. In addition to serving as a program specialist for a cohort of programs, the position is also responsible to: 1) Act as liaison between ACLS Program Specialists (PS), CEO Fiscal Manager and the Center for Administration and Finance (e.g. budget, grants, financial management, and procurement offices) as it relates to adult education programs and services. 2) Develop bids or proposals to master agreements, request for response (RFRs), request for quote (RFQs), request for proposals (RFPs) by completing all required state forms and documents. The selected candidate will perform the following duties: 1. Contribute to Department, Center, and Office missions and a high-performing culture by taking initiative, focusing on results, communicating, and collaborating effectively, and investing in continuous improvement of self and department. 2. Act as liaison between ACLS (PS), CEO Fiscal Manager and the Center for Administration and Finance (e.g. budget, grants, financial management, and procurement offices) as it relates to AE applicants. 3. Maintain electronic filing system for all contracts, work orders, renewals, amendments, ISAs, requisitions and all other documents as directed for ACLS unit. 4. Coordinate the administration of contracts, work orders, renewals, amendments, ISAs, requisitions and grants. 5. Send deadline reminders to ACLS team members (administrators, program staff, project managers, fiscal support staff) to ensure funding is encumbered, expended and deadlines are met. 6. Attend ACLS required meetings, workshops and conferences; facilitate meetings, and conduct workshops as required. 7. Conduct site visits to AE programs to gain information on program operations and to ensure compliance with the Massachusetts AE Guidelines, review program documentation, and communicate findings orally and in writing. 8. Contribute to a customer service environment where customer satisfaction and teamwork are stressed. 9. Coordinate effectively with and across services groups and team, both within and outside of the agency as required, to oversee assigned activities, determine progress and effectiveness, and to ensure compliance with applicable laws, rules, regulations, and policies. 10. Maintain a commitment to equitable services; assure equity and racial equity in access to assigned programs and services for all adult learners regardless of race, sex, or national origin; and support linguistic diversity. 11. Meet regularly with supervisor to share information concerning program continuous improvement planning, performance and problem resolution. 12. Monitor program performance through a monthly analysis of program data generated from the ACLS web-based data collection system and provide feedback to the program related to performance accountability. 13. Participate in the implementation and evaluation of Program Quality Reviews and site visits. 14. Prepare and/or oversee the development of written materials such as; manuals, guidelines, handbooks, and reports to provide information and provide clarity to federal and state regulations and policies. 15. Provide technical assistance to assigned AE programs regarding effective program practices in areas related to the delivery of integrated services to under-educated and limited English proficient adults. 16. Review grant proposals, continuation applications, budgets and budget amendments to ensure that the program design and fund use comply with the Massachusetts Adult Education Policies, State and Federal requirements. 17. Perform other functions as required. 18. Travel throughout the Commonwealth is required. Preferred qualifications: * Ability to communicate, work effectively, and navigate diverse stakeholders across multiple teams within the context of a state agency. * Ability to design/deliver effective training and facilitate meetings. * Ability to exercise authority appropriately in the oversight of grants and contracts. * Ability to manage multiple programs and tasks and to work independently in a complex work environment. * Ability to negotiate effectively. * Ability to practice self-reflection and self-correction in order to solve problems. * Ability to proactively support and uphold the center mission and core values, including con ganas (acting with purpose); kaizen (continuous improvement), ujima (collaborative teamwork), stewardship, learner-centered, and equity and racial equity. * Ability to read and interpret data and other documents such as financial reports, accounts and ledgers, and the ability to analyze and determine the applicability of financial and education data, to draw conclusions and make appropriate recommendations. * Ability to work evenings through flex scheduling. * Ability to work individually and in teams to provide quality services. * Detail oriented with strong organization skills * Excellent writing and editing skills. * Expert knowledge and skills in Microsoft Excel and keen attention to detail. * Facility with technology, including the ability to quickly orient knowledge and skills to utilize new applications and tools. * Proactively apply relevant digital and technological best practices to own work practices i.e. webinars, web meetings, etc. * Ability to travel to assigned adult learning programs across the state. Please attach a cover letter and resume when applying for this position in MassCareers. Questions regarding this posting or the application process should be referred to Maureen O’Brien atMaureen.T.O’ First consideration will be given to those applicants that apply within the first 14 days. applicants must have a Bachelor’s degree and at least four years of full-time, or equivalent part-time, professional educational experience in a specific or related content area, educational program/or service; a Master’s degree or higher in a specific or related educational content area may be substituted for two years of the required experience -- 30 semester hours equals one year of experience for substitution purposes. Education toward a degree in a specific or related educational content area will be prorated on the basis of the proportion of the requirements actually completed. Special Requirements: Based on assignment, possession of a current and valid Massachusetts Motor Vehicle Operator's License or the equivalent from another state may be required. An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. *Job: Education *Organization: Department of Elementary and Secondary Education *Title: *ACLS Program and Fiscal Specialist Location: Massachusetts-Malden - 75 Pleasant Street Requisition ID: 210004OZ