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State of Massachusetts ACLS Program Specialist in Malden, Massachusetts

First consideration will be given to those applicants that apply within the first 14 days.

Adult and Community Learning Services (ACLS) oversees the Department of Elementary and Secondary Education’s (DESE) Adult Education (AE) programs. ACLS funds and monitors over 80 programs across the Commonwealth that provide Adult Education and English for Speakers of Other Languages services to over 20,000 adult learners annually.

The mission for the Office of ACLS within the Center for Educational Options at DESE is to provide each and every adult with opportunities to develop literacy skills needed to qualify for further education, job training, and better employment, and to reach his/her full potential as a family member, productive worker, and citizen. The mission of the Center further guides our work confirming that we expand, enhance, and ensure equitable access to high quality educational options for learners of all ages, especially those who have been historically underserved.

DESE and ACLS are committed to educational access and equity. This commitment means that:

• All learners, and especially our most vulnerable learners — inclusive of low-income learners, English

Language learners, learners of color, and learners with disabilities — will have access to high-quality

educational opportunities and will experience high expectations to ensure greater equity in outcomes;

• All educators are culturally responsive and honor as well as leverage diversity in their education

practices;

• All teachers, administrators, college, career and community organizations are valuable partners to

create a rich educational experience for out-of-school youth and adult learners; and

• ACLS and the Center for Educational Options, in partnership with other DESE Centers, will collaborate

on efforts to eliminate explicit and implicit bias, to dismantle racism and to promote social justice

within districts, schools, and programs.

The Educational Specialist C (Program Specialist) is responsible for providing technical assistance to assigned Adult Education programs regarding effective program practice. The Program Specialist is responsible to monitor program compliance and program performance through a monthly analysis of data and provide feedback to the program. Review grant applications, continuation applications, budgets and budget amendments to ensure compliance with state and federal policies. Attend required internal and external meetings, workshops and conferences. Facilitate meetings and workshops, as required. Develop and maintain unit internal and external communication strategies.

The selected candidate will perform the following duties:

  1. Contribute to a high-performing culture by demonstrating initiative, a results-driven focus, effective collaboration, and an investment in improvement.

  2. Provide fiscal and data oversight to assigned programs.

  3. Review program data in statewide data management system to ensure program design meets state and federal guidelines.

  4. Provide technical assistance to assigned AE programs.

  5. Lead and participate in the implementation and evaluation of Program Quality Reviews and Site Visits.

  6. Monitor program performance through a monthly analysis of program data generated from the ACLS web-based data collection system and provide

feedback to the program related to performance accountability.

  1. Conduct site visits to AE programs to gain information on program operations and to ensure compliance with the Massachusetts Policies for Effective Adult

Education, review program documentation, and communicate findings orally and in writing.

  1. Review grant proposals, continuation applications, budgets and budget amendments to ensure that the program design and fund use comply with the

Massachusetts Policies for Effective Adult Education, and State and Federal requirements.

  1. Meet regularly with supervisor to share information concerning program continuous improvement planning and performance.

  2. Develop and manage state contracts with individuals, organizations, and agencies, as necessary.

  3. Write, edit, and coordinate development of educational materials, training manuals, guidelines, and presentation materials, as required.

  4. Assist in the development and implementation of policies and standards designed to improve the AE system in the Commonwealth.

  5. Attend ACLS required meetings, workshops, and conferences; facilitate meetings, and conduct workshops as required.

  6. Perform other functions as required.

  7. Travel throughout the Commonwealth as required.

  8. Develop, implement, and evaluate external communication strategies (e.g. direct written communication with stakeholders, social media, and webpage

design) that support the delivery of ACLS funded adult education services.

  1. Develop, implement, and evaluate internal communication strategies to increase staff understanding of unit priorities and access to resources.

Preferred Qualifications:

  • The selected candidate will possess:*

• Ability to work independently and as part of a collaborative team;

• A strong desire to have collaborative, professional, customer-oriented communication with major work contacts including but not limited to agency staff,

grant applicants, grantees, vendors, contractors, administrators, educators, parents and families, and staff of other local, state, and federal organizations;

• Strong interpersonal skills and ability to assist customers/stakeholders of diverse backgrounds and diverse abilities;

• Ability to practice self-reflection and self-correction to solve problems;

• Experience with the strategic planning process;

• Strong computer skills with the ability to use standard office productivity tools such as Microsoft Outlook, Word, Excel, Access, and PowerPoint.

• Experience successful selecting relevant digital and technological best practices to own work practices, e.g. webinars, web meetings, etc.

• Communicate effectively orally and in writing to diverse audiences; able to use media and design to clearly communicate and reinforce ideas.

• Ability to multi-task, respond to multiple demands, balance competing priorities, and manage time efficiently;

• Ability to plan, coordinate, and administer professional development for adult learners;

• Strong public presentation skills and demonstrated ability to tailor presentation strategies for diverse purposes in multiple environments;

• Demonstrated cultural awareness and proficiency;

• Ability to learn and build on the varying cultural and community norms of students, families, and other community members through awareness of one’s own

cultural identity and views about difference;

• Experience working in and/or with training providers or other educational settings;

• Experience working with culturally diverse groups or populations;

• Strong project management skills;

• Familiarity with education legislation, policy, and programs, particularly in Massachusetts;

• Familiarity with public policy analysis, education policy, and/or public health related initiatives;

• Familiarity with the following areas: data-informed decision making, creating and sustaining inclusive schools, educational access and equity, social

emotional learning, strategic resource management, and/or academic content;

• High speed Internet access; and

• Valid driver’s license and/or ability to travel to meetings, professional development opportunities and other events as identified.

For questions on this posting please contact Maureen O'Brien @maureen.t.o'brien@mass.gov

  • *

First consideration will be given to those applicants that apply within the first 14 days.

Minimum Entrance Requirements:

Applicant must have a Bachelor’s degree and at least four years of full-time, or equivalent part-time, professional educational experience in a specific or related content area, educational program/or service;

a Master’s degree or higher in a specific or related educational content area may be substituted for two years of the required experience -- 30 semester hours equals one year of experience for substitution purposes.

Education toward a degree in a specific or related educational content area will be prorated on the basis of the proportion of the requirements actually completed.

Special Requirements: Based on assignment, possession of a current and valid Massachusetts Motor Vehicle Operator's License or the equivalent from another state may be required.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Job: *Education

Organization: *Department of Elementary and Secondary Education

Title: ACLS Program Specialist

Location: Massachusetts-Malden - 75 Pleasant Street

Requisition ID: 200004PY

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